Administrative and Logistics Manager / Адміністративний/а менеджер/ка, MEASURE Project

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.

Project Summary:

The Monitoring, Evaluation and Audit Services for Reporting (MEASURE) project provides the U.S. State Department (DoS) with monitoring services to monitor the delivery and use of US foreign assistance in Ukraine. The project will involve working with grantees to develop monitoring plans identifying performance indicators to report progress, compiling submitted data into reports for State Department review, and overseeing visits to sites where US assistance is being utilized to verify assistance is being used as intended. 

**Please note: Only Ukrainian citizens are eligible for this position.**

Position Summary:

The Administrative and Logistics Manager will oversee day-to-day office operations. The Manager will oversee daily operations and administration, including office management, procurement, and IT. The responsibilities will include ensuring that the office and staff are well-resourced, coordinating with the technical team to secure necessary resources, and participating in event organization. The Manager will maintain vendor relationships, negotiate support service rates, manage travel arrangements, and maintain organized administrative and procurement records.

Responsibilities:

• Oversee MEASURE’s daily operations and administration, including office management and needs, operations-related procurement, and IT, and ensure that the office and staff are well-resourced.
• Oversee facility support staff and services, activity vehicle management/transportation, operations, and maintenance.
• Coordinate with and support the technical team to ensure resources required for implementation are secured on time.
• Support and actively participate in coordinating and organizing MEASURE’s events, trainings, conferences, field visits, etc.
• Support and maintain relationships with key vendors for office supplies, insurance, transportation, translations, and other services key to operations.
• Participate in the negotiation of rates for support services to ensure the best value for the MEASURE and assist in tracking cost savings.
• Lead travel arrangements and other logistical support.
• Ensure that administrative, procurement and other project records are organized, maintained, and updated.
• Maintain office inventory and ensure project inventory should be updated daily as needed.
• Implement a system of asset control that accounts for all reportable assets acquired under the program.
• Execute and monitor ongoing procurement of office equipment and supplies.
• Maintain strong guidelines regarding the appropriate use of project assets.

Qualifications:

• Master’s degree in finance, economy, accounting, business administration, or related field required.
• Minimum of three years of professional experience in project administration, finance, and office management is required.
• Experience working with NGOs or international contractors is highly desired.
• Proficiency in Microsoft Office Suite.
• Must have accessible stable internet during the full duration of the consultancy.
• Ability to maintain confidential information and work with a wide variety of people.
• Strong attention to detail and organizational skills required.
• Driving category B license is required.
• Advanced fluency level of English required.

To apply for a vacancy, please go to Administrative and Logistics Manager, MEASURE – Tetra Tech Careers (selectminds.com)

MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.

MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.

Reasonable Accommodations:

MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.