Administrative manager/ Адміністративний менеджер

Oksana Poltavets

098 293-33-35, [email protected]

Education

Kyiv National University of Culture and Arts

Master of Culturology (with honors), (specialization – manager of cultural and leisure activities, recreational resources and technologies), 2010

Professional skills

• development and coordination of cultural, memorial, art information projects, including international;
• establishing relations and communication with stakeholders in the culture, national memory, civic fields;
• experience of analytical work;
• significant experience in conducting negotiations, meetings, time-management;
• organization of communication with media;
• coordination of position with stakeholders, donors, experts;
• knowledge of the current legal framework of the country / region in the field of the culture;
• formation of creative and productive atmosphere in the team;

Languages: Ukrainian – native; Russian – fluent; English – intermediate.

Experience:

Chief of the Sector, Leading Consultant of the Organizational and Analytical Support Sector

Ukrainian Institute of National Remembrance (A governmental institution) (09.2015 – 01.2020)

• managing calendars and organising meetings, appointments, conferences, ensuring the preparation and conduct of a public report of the director; planning communication with media and  public;
• organizational support of foreign business trips and business trips in Ukraine (preparation of terms of reference for foreign business trips and approval in the Ministry of Foreign Affairs and the Cabinet of Ministers of Ukraine; ordering / booking tickets and hotel during a business trip; preparation of a report);
• preparation of analytical, informational, reference and other materials on the implementation of legislation, orders and instructions of management;
• preparation of orders on organizational issues;
• implementing and maintaining procedures/administrative systems;
• liaising with staff, suppliers;
• organization of events of international character (including preparation of draft agreements for the provision of services for the organization of the event);
• providing coordination between different agencies (compiling and preparing reports, presentations; correspondence with government institutions, international organizations);
• preparation and implementation of activities provided by the Work Plan of the Institute;
• preparation of the draft work plan of the Institute;
• generalization of the work reports.

Junior researcher, director`s assistant (part-time)

Ukrainian Institute of National Remembrance (A scientific institution) (09.2013 – 12.2014)

As a junior researcher:

• conducting research and development on individual tasks of the general scientific topic of the Institute;
• conducting observations and measurements, compiling and describing historically significant events, formulating conclusions;
• searching of scientific and technical information, Ukrainian and foreign experience on the subject.

As an assistant director (part-time):

• planning of the working day of the director (meetings, calls, reception);
• technical support of the director’s activity (ordering transport, tickets; organization of the meetings);
• participation in business meetings, special receptions;
• coordination of certain issues with employees of structural units, monitoring the implementation of instructions and directives.
• preparation of letters, inquiries, other documents for the director.

Chief of the laboratory of the Department of Culturology

Kyiv National University of Culture and Arts (An educational institution) (09.2010-08.2013)

• documentary support of the department (planning, reporting, correspondence);
• acquisition, cataloging, organization of use and preservation of the laboratory library;
• providing training of technical means, equipment for lectures, seminars, practical and individual classes;
• accounting for the implementation of the pedagogical workload of the teaching staff of the department, submission of monthly reports to the educational part on the status of its implementation;
• asistation as a technical secretary and the operator of the admission commission in the period of entrance of entrants;
• organization of educational and educational-methodical work: seminars, practical, modular control works;
• participation in scientific and research work of the department;
• participation in the development of industry standards;
• organization and management of research, educational, career guidance, cultural and leisure work of the students.

Personal qualities:

• ability to work in a team;
• creative initiative, active public position;
• friendly.

Additional Information

PC: Professional user. Windows, MS Office, Internet

Certificates:

A state language proficiency certificate.

Certificate of participation in the Workshop on Effective Implementation and Use of Twinning and TAIEX Instruments (National Agency of Ukraine on civil Servise, Center for Adaptation of the Civil Servise to the Standards of the European Union), 2018

Certificate “Self-management of a modern leader. Algorithm of productive thinking “(Institute for Advanced Training of Management at the National Academy of Public Administration under the President of Ukraine), 2018

Certificate “Access to Public Information” (Institute for Advanced Training of Management at the National Academy of Public Administration under the President of Ukraine), 2018

Certificate of advanced training in the general professional program in the field of “Interaction of public authorities with the public” (Ukrainian School of Government, 2019)

Certificate of professional development for the professional program on personnel management (Ukrainian School of Government, 2019)

Certificate “European foreign policy: just about complicated” (Platform Prometheus, 2019)

Personal details

32 y.o.

Family status: married.

Do not smoke

Hobbies: music.