Адміністративний асистент

Job Opportunity

Administrative Assistant

Deloitte is seeking an Administrative Assistant to support the USAID Health Reform Support project, a 5-year USAID- funded project in Ukraine. This is a full-time position, based in Kyiv, Ukraine.

1. Project Background and Summary:

The purpose of the USAID Health Reform Support project is to support a transparent, accountable, and effective health care system that is capable of meeting the health needs of the Ukrainian people. Advancing health sector reforms, enhancing transparency, and tackling corruption will reduce out-of-pocket payments and improve access and availability of high quality, evidence-based health care services for Ukrainians. Elimination of corruption is a cross-cutting theme across all objectives to be achieved by this activity, which include:

1. Improve health sector governance.
2. Support the transformation of the healthcare financing model.
3. Strengthen the health workforce.
4. Enhance transparency, accountability and responsiveness of the health care system.
5. Improve service delivery system at all levels.

2. Objective

The Administrative Assistant will provide administrative, logistics, and operations support for the project’s main office in Kyiv and for regional activities throughout Ukraine. 

3. Responsibilities:

The Administrative Assistant will:

• Report directly to the Chief of Party, Deputy Chief of Party, and Director of Finance, Administration, and Compliance;
• Arrange logistics for travel, meetings, events, and workshops for Ukraine and Washington, DC based staff members;
• Coordinate travel and itineraries for the project’s international consultants;
• Assist in planning large conferences, trainings, workshops, and events in Kyiv and other oblasts;
• Support the implementation of project training/events, including some travel outside of Kyiv; 
• Assist in the procurement of goods and services in accordance with Deloitte and USAID policies/procedures;
• Assist in document tracking, control and filing;
• Assist the Director of Finance, Administration, and Compliance with project human resources;
• Assist the Finance team in managing/processing financial transactions;
• Draft program documents and communication pieces, complete data entry assignments and provide other programmatic support to technical staff members, where needed;
• Assist in providing all other ad hoc administrative support as required by project leadership.

4. Minimum Qualifications

• Native Ukrainian fluency, both written and spoken;
• Fluency or high proficiency in written and spoken English;
• Bachelor’s degree in program administration, international development, the social sciences or another related field;
• 2-4 years of experience serving in an administrative or coordination support role, preferably on a USAID project or program;
• Familiarity with donor programs in Ukraine
• An ambitious and intellectually curious attitude and desire to grow professionally
• Ability to meet deadlines, prioritize deliverables, and to work as a member of a team to reach a common goal;
• Demonstrated analytical, organizational, and interpersonal skills
• Ability to multitask, adapting to frequently changing priorities;
• Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and peer organizations;
• Problem-solving abilities and a dedication to creating change in Ukraine;
• Excellent computer skills (Microsoft Word, Excel and PowerPoint);

5. Applications

Qualified candidates are expected to send their CVs, cover letters, and 2 reference letters to

[email protected]  no later than September 16, 2018. Please indicate the following in the subject field of the email: “Administrative Assistant”. Only shortlisted candidates will be contacted.