Адміністративний(а) асистент(ка) голови місії, заступника голови місії та голови департаменту кооперації (100%)

The Embassy of Switzerland in Kyiv is looking for an

Administrative Assistant to the Head of Mission (HoM), Deputy Head of Mission (DHoM) and Director of cooperation (DoC) (100%)

as soon as possible or as of 1^st December 2023

Main duties and responsibilities:

• Manage personal agendas and schedule meetings.
• Ensure contact management.
• Liaise with Ukrainian authorities, Ministries and other diplomatic missions.
• Provide secretarial support with various administrative tasks as appropriate.
• Welcome visitors in a friendly and professional manner.
• Organize and coordinate official invitations and business trips.
• Process receipts and financial claims and archive documents.
• Support preparations of Embassy events and visits.
• Prepare official correspondence, reports and notes.
• Provide translation and interpretation upon request.

Requirements:

• Previous work experience in the field of administration with international organisations or diplomatic missions, preferably as an executive secretary.
• Experience of working in an international environment.
• Fluent in Ukrainian and English (knowledge of German or French would be an asset).
• Good interpretation and translation skills.
• University degree.
• Very good computer literacy.

Personal qualities:

• High degree of personal integrity and trustworthiness.
• Discretion and confidentiality.
• Stress resistance, flexibility and ability to work under pressure.
• Flair for organisational tasks.
• Highly developed team spirit.
• Excellent social and communication skills.

We offer:

• Inviting and interesting work atmosphere in a foreign diplomatic mission.
• Competitive salary relative to experience and benefits package.

To apply:

Please send your CV and a letter of interest with indication of salary expectations no later than 05 November 2023 to [email protected] .

Please indicate in the subject line “Administrative Assistant to HoM” to ensure timely processing of your application. No phone calls please. Those who are selected for an interview will be contacted.