Assistant Project Coordinator / Асистент/ка координатора проекту

Chemonics International Inc., an international development consulting firm, seeks a highly qualified Ukrainian professional for the following long-term position for the USAID Justice for All (J4A) Activity in Ukraine:

Assistant Project Coordinator

Duties and Responsibilities:

Assisting the Deputy Chief of Party and the Legal and Judicial Administration Advisor in carrying out day-to-day duties and tasks, including but not limited to scheduling meetings and appointments, making arrangements for translation services, drafting letters and other documents, contributing to Program event calendars, as directed.

• Assisting the Deputy Chief of Party and the Legal and Judicial Administration Advisor in drafting the necessary scopes of work, IT procurement and Environmental Compliance documents as directed.
• Assisting the Deputy Chief of Party and the Legal and Judicial Administration Advisor in preparing draft communications materials related to court construction and IT.
• Providing other support to the Program’s court construction and IT efforts as requested by Chief of Party, Deputy Chief of Party, Legal and Judicial Administration Advisor.
• For specific Program events and activities assigned, the Court Construction and IT Assistant shall provide the following logistics and administrative support:
• Ensure proper filing, scanning and archiving of relevant administrative, contractual, personnel, technical, and programmatic documents both via electronic and hard copy files.
• Preparing, copying, and distributing correspondence, proposals, reports, contracts, subcontracts and other Program documents.
• Monitoring incoming and outgoing correspondence to/ from Program Partners.
• Maintain Field Office’s (FO) Program files and the Program filing system, copy and properly file all Program correspondence and documents, in accordance with Chemonics and Program policies and regulations.
• Participation in routine Program discussions on Program status and work plans.
• Answering general emails and postal correspondence with customers and suppliers.

Job Qualifications:

• BA or higher degree in Law, Business Administration, Logistics or other related field of knowledge
• Excellent Ukrainian and English language skills
• Previous experience working in administrative positions is preferred
• Previous work experience with USAID or other donor-funded projects preferred
• Advanced knowledge of the Microsoft Office Suite.
• Proven ability to see through tasks set and deliver results.
• Ability to work under pressure with tight deadlines, flexibility.
• Keen sense of ethics, integrity, credibility, and commitment to the project’s goals.

Application Instructions: Please send a CV and a brief cover letter in English in the email body to [email protected]. Please include the name of the position in the subject line of the application message (Assistant Project Coordinator). Candidates will be reviewed on a rolling basis until the position is filled. No telephone inquiries, please. Short-listed candidates will be contacted.

Application deadline: November 15, 2024, 6:00 pm Kyiv Time.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.