Асистент із закупівель (Procurement Assistant)

Chemonics International Inc., an international development consulting firm, seeks a Procurement Assistant to ensure
smooth and compliance financial project operations for the upcoming Chemonics project. This is remote work position in
Ukraine. Please indicate where you can work from and what regions you are familiar with.

Responsibilities for this position include:

• The Procurement Assistant (PA) will support the procurement managers (PMs) with administrative tasks related to
  development, implementation, and close-out of program activities.
• Prepare, register, enter into tracker and submit Purchase Action Requests for review to the PM.
• Prepare and submit payment request packages for review to the PM.
• Liaise with grantees and vendors to collect payment, procurement, inspection, and registration related documentation as
  necessary.
• Assist the PM and grantees procurements under the micro-purchase threshold.
• Consult with the PM on budget performance, including potential activity overspend or anticipated de-obligations in a
  timely manner.
• Enter activity disbursements into the activity disbursement tracker on a weekly basis.
• Label and maintain complete electronic and hard copy files; ensure activity file checklists are populated throughout the
  activity with relevant documentation as it becomes available; assist the PDO, and PM to ensure the completion and
  accuracy of files in preparation for activity closeout.
• Make hotel and transport reservations for consultants engaged as STTA under GUC TAP traveling to and within
  Ukraine.
• Assist with the logistics of conferences, workshops, trainings, and other capacity building exercises related to TAP.
• Conduct site visits to grantees during delivery of procured items, or follow-up inspection visits, ensuring procured
  items are utilized and branded appropriately.
• Responsible for entering disbursements into activity budgets and reporting to the GMU on a weekly basis.
• Schedule grantee meetings, bidders’ conferences, etc. at the request of the PM
• Serves as acting PM as needed
• Assist PM with disbursement forecasting on a weekly basis
• The PA reports to the PM.

Qualifications

• Bachelor’s degree
• Experience working with donor-funded community development projects in the region and/or NGOs
• Up-to-date understanding of the political environment and social conditions in the country
• Ability/willingness to travel throughout locations where project works
• Fluent in MS Office software
• Strong written and verbal communications skills in English, and fluency in Ukrainian and Russian

APPLICATION INSTRUCTIONS:
Send electronic submissions to [email protected] by March 25, 2022. Please insert the position you are applying for
(“Procurement Assistant”) in the subject line and include your CV and a cover letter/statement of interest explaining
interest in and qualifications for the job. No telephone inquiries, please. Candidates will be considered on a rolling basis
and only finalists will be contacted. For more information, please visit www.chemonics.com.

“Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the
basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status,
disability, genetic information, age, membership in an employee organization, or other non-merit factors.”