Асистент/-ка (Operation Associate) – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

 Position Title: Operation Associate

Duty Station: Kyiv

Classification: General Service Staff, Grade G7

Type of Appointment: Special Short-Term, Six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 21 September 2022

 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

 Context:

Under the overall supervision of the Senior Programme Coordinator (Response, Recovery, Resilience) in Kyiv, Ukraine and direct supervision of the Senior Programme Coordinator (Operations) (SPCO) and, in collaboration with relevant units at Headquarters and in the mission, the successful candidate will support the Senior Programme Coordinator with the implementation of IOM Ukraine’s Response operations related programming in Ukraine, in close coordination with the relevant sectors of operations.

 Core Functions / Responsibilities:

1. Support the Senior Programme Coordinator (Operations) by gathering information and drafting planning relevant to the overall implementation, and coordination of the operational response to the current crisis.
2. Provide technical and administrative support to the Snr Programme Coordinator in the drafting, review and approval process  of assistance packages including but not limited to, WASH, NFI, CCCM, CBI, Emergency Health, MHPSS and CCCM in coordination with procurement and relevant programme staff.
3. Contribute to identify, inventories, and track bottlenecks, challenges and issues requiring to be addressed. 
4. Assist the Senior Programme Coordinator in facilitating internal coordination, preparing and sharing meeting notes and assisting in coordination with partners and participation to meetings.
5. Assist the Snr Programme Coordinator (Operations) in tracking operational and field coordination matters.
6. Support the Senior Programme Coordinator in coordinating and monitoring administrative procedures relating to the operations.
7. Provide technical inputs and administrative support for the drafting of high quality standard operating procedures.
8. Gather, analyze and present information support internal information sharing processes.
9. Track relevant national and local developments pertaining to the response operations, including access issues.
10. Organize and/or take part in internal and external relevant events (meetings, presentations, discussions, visits, negotiations, etc.).
11. Undertake duty travel within Ukraine, to areas pertinent to the IOM response programming, on an as-needed basis.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience 

Education

• Bachelor’s Degree in public administration, political science, development studies, international relations, or social sciences from an accredited academic institution with at least five years of responsible work experience; or
• High with at least seven years of responsible work experience

Experience

• Management and administration experience
• Proven reporting and writing skills
• Previous experience working in different parts of Ukraine and on different IOM Ukraine programmes is an asset
• Experience working with Ukrainian government and civil society
• Understanding of the socio-political dynamics and of ongoing humanitarian and development activities in Ukraine is an added advantage
• Experience in working with vulnerable populations
• Proficiency in computer skills, especially MS Office applications (Excel, Outlook, Word etc.)

Skills

• Knowledge of development programme planning and implementation
• Knowledge of UN and bilateral donor programming
• Knowledge of IOM administrative rules and regulations

Languages

Fluency in English, Ukrainian and Russian is required (oral and written).

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

 Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form    and sending to [email protected]  by 21 September 2022 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

 Posting period:

From 7.09.2022 to 21.09.2022