Асистент/-ка проєкту/ Shelter Project Assistant – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

Position Title: Shelter Project Assistant
Duty Station: Dnipro
Classification: General Service Staff, Grade G5
Type of Appointment: Special Short-Term, Six months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 30 December 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context: 

The International Organization for Migration (IOM) is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing technical expertise to governments, migrants and host communities through a wide range of sustainable solutions contributing to support populations affected by forced migration and improve living conditions of Internally Displaced Persons (IDPs). 

Under the overall supervision of the Chief of Mission and Programme Coordinator (Housing), the direct supervision of Project Officer (Shelter) and in close coordination with National Programme Officer (Hub Lead) in Dnipro and other technical programme specialists, the successful candidate will provide support to the implementation of IOM Ukraine’s efforts to increase community resilience and cohesion in.

The incumbent will be responsible for monitoring infrastructural repairs and rehabilitations, in coordination with relevant colleagues, partners and municipalities. She/he will support in the needs identifications for collective centers regarding infrastructure repairs and refurbishment. In addition to following up on the work of contractors/labours and organizing and monitoring cash for work on community level interventions.

Core Functions / Responsibilities: 

1. Document damages and repair needs on collective centres, apartment buildings and other communal and private structures as well as communal infrastructure and report needs in structured form to the shelter programme manager.
2. Draft Bills of Quantity and Bills of Materials, and other necessary documentation based on national legislation and IOM standards
3. Coordinate with the other department, mainly CCCM, WASH on the interventions to be undertaken in collective centers
4. Assist the project officer with the coordination with Logistics and Procurement Unit on the procurement process, delivery of program items, and with the bidding processes.
5. Monitor activities and contractors continuously, to keep track of work and budget plans and report potential gaps/delays in the implementation to the PM.
6. Work closely with relevant internal units to support that HLP issues are considered and integrated in the unit’s response during all phases of the project.
7. Maintain program trackers up to date and reflecting field activities correctly.
8. Monitor implementation of construction activities at field and compliance with safety measures and visibility requirements of donors.
9. Contribute as requested to the reports by providing inputs and data (including weekly, monthly, interim and final project reports), in addition to submitting regular progress reports.
10. Conduct quality control and document progress of works on-site. Navigate changes and correction where necessary and needed. Document any changes from original designs and plans and coordinate closely with the programme management and procurement units.
11. Adhere to the highest standard to IOMs policy on the Prevention of Sexual Exploitation and Abuse (PSEA) and verify implementation partner and contractor implement those standards to the same level.
12. Participate in coordination of shelter/NFI related meetings with external stakeholders (governmental, other aid actors, affected population), cluster technical working groups as instructed by Program Manager and Program Officer.
13. Ensure proper filing of documents according to data protection and confidentiality protocols.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education 

• High school diploma/certificate or equivalent with five years of relevant experience; or
• Bachelor’s Degree in Civil Engineering or related field from an accredited academic institution with at least three years of relevant work experience
• Certification of licensed professional engineer will be an advantage.

 Experience 

• Experience in the field of construction engineering and contract management;
• Experience in design, planning and implementation of civil design construction and WASH projects.
• Experience working with a non-governmental organization and/or international organization is an advantage.
• Excellent knowledge of structural analysis and operating adequate software. Also using of design software such as AutoCAD and planning software such as MS Project;
• Knowledge of applicable codes, policies, standards and best practices related to project

Languages

Fluency in English, Ukrainian and Russian is required.

The incumbent is expected to demonstrate the following values and competencies:

Values 

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way. 

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form to [email protected] by 30 December 2022 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 09.12.2022 to 30.12.2022