Асистент (-ка) з фінансових питань, (Finance Assistant) – Kyiv – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

Position Title: Finance Assistant
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G5
Type of Appointment: Fixed-term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 10 February 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission and the Senior Resource Management Officer and the direct supervision of the National Senior Finance Officer in collaboration with Resources Management team, the Finance Assistant will be responsible and accountable for providing the necessary support in matters of finance nature of the IOM Mission in Ukraine.

Core Functions / Responsibilities:

1. Assist with the control and monitoring of the financial activities and resources of the IOM Mission in Ukraine.
2. Prepare project budget utilizations according to IOM’s format to regularly update program staff with information relating to the assigned projects, oversee budget control process and analyse variances between budget and actual expenditures.
3. Assist field offices and project staff throughout the project cycle to ensure compliance with IOM’s administrative/financial policies and procedures.
4. Perform Document Matching and Accounting roles in OiPA and PRISM;
5. Assist in verification of IP reports related to Protection Assistance.
6. Prepare MPRs and coordinate the payments with Manila Treasure Support.
7. Assist the National Finance Officer in preparing the Mission Funding Request.
8. Ensure proper maintenance and completeness of financial documents; contact vendors when required. Maintain e-filing system for vouchers and supporting documents.
9. Assist in preparing internal and program audits.
10. Bring to the attention of the National Senior Finance Officer and/or related program staff any relevant financial and reporting issues.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• University Degree in Business Administration, Finance, Management, Accounting, or a related field from an accredited academic institution with three years of relevant professional experience; or
• High School Degree/Certificate with five years of relevant professional experience.

Experience

• Experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures is an advantage.
• Work experience with international humanitarian organizations, non‐government or government institutions/organization in a multi‐cultural setting is an advantage.
• Experience in Finance and/or Accounting, preferably with international organizations.
• Knowledge of International and Ukrainian Accounting Standards.
• Knowledge of IPSAS and SAP/PRISM a distinct advantage.
• High level of computer literacy, in particular, experience in computerized accounting systems and software. Good knowledge of MS Office specifically Excel.

Languages

Fluency in English and Ukrainian is required.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form to [email protected] by 10 February 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 03.02.2023 to 10.02.2023.