Асистент програми (МОМ)/Programme Assistant (IOM)

Programme Assistant

Duty Station: Donetsk, Ukraine

Classification: General Service Staff, Grade G4

Type of Appointment: 6 months with possibility of extension

Estimated Start Date: As soon as possible

Core Functions / Responsibilities:Under the overall supervision of the Chief of Mission and the Emergency and Stabilization Programme Coordinator, and under the direct supervision of the Emergency Coordinator and the technical supervision of the Communications Officer, the incumbent will work to provide overall programme support to the IOM team in the non-government-control areas (NGCA) of Ukraine, specifically in relation to communications and reporting.

1. Provide support to the IOM programming in the NGCA, by developing informative documents meant to facilitate project implementation and communications with the relevant project counterparts.
2. Assist in developing regular and ad hoc project reports for the Head Office, IOM Regional Office, IOM Headquarters, donors and other counterparts, as required.
3. Support the development of a strong monitoring and evaluation workplan for IOM activities implemented in the NGCA and contribute to the finalization of post-distribution monitoring and other monitoring and evaluation-related documents.
4. Provide support in drafting articles, briefs and ad hoc documents.
5. In coordination with supervisor maintain and update the Mission’s online and social media resources, ensuring sustainable and timely dissemination of the Mission’s key messages.
6. Assist in liaising with communications/reporting representatives of IPs and other humanitarian actors in the NGCA of Ukraine, as well as local counterparts, as relevant.
7. Collect high quality photo and video materials on the wide range of the Mission activities.
8. Assist the IOM Ukraine Communications focal point group and other Mission-level bodies in work related to Communications and Outreach.
9. Draft and edit the country office’s and individual programmes’/projects’ periodic/circular promotional, visibility, analytical, and administrative publications, products and materials.
10. Provide support with the printing and production of all promotional materials and related items with printing companies/service providers.
11. Prepare daily and ad hoc media review of topics relevant to IOM’s operational in the local context.
12. Provide informal translation of various documents and materials, as necessary from/to English, Ukrainian and Russian.
13. Perform such other duties as may be

Required Qualifications and Experience

 Education

• High school degree with at least 4 years of professional work experience

OR

• Bachelor’s Degree or equivalent from accredited institutions (preferably in communications, journalism, media studies, social or cultural sciences) with at least 2 years of professional work experience.

Experience

• Experience in writing reports and articles.
• Good analytical skills and ability to work with large amounts of information.
• Advanced PC knowledge, acquaintance with data visualization tools and/or graphic design skills will be a plus.
• Good communication, interpersonal and organizational skills.

• Experience in written translation and interpretation.

 Languages

Fluency in English, Ukrainian and Russian is required.

Required Competencies

The incumbent is expected to demonstrate the following competencies:

Accountability

• Accepts and gives constructive criticism;
• Follows all relevant procedures, processes, and policies;
• Meets deadline, cost, and quality requirements for outputs;
• Monitors own work to correct errors;
• Takes responsibility for meeting commitments and for any shortcomings.

Client Orientation

• Identifies the immediate and peripheral clients of own work;
• Establishes and maintains effective working relationships with clients;
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries;
• Keeps clients informed of developments.

Continuous Learning

• Contributes to colleagues’ learning;
• Demonstrates interest in improving relevant skills;
• Demonstrates interest in acquiring skills relevant to other functional areas;
• Keeps abreast of developments in own professional area.

Communication

• Actively shares relevant information;
• Clearly communicates, and listens to feedback on, changing priorities and procedures;
• Writes clearly and effectively, adapting wording and style to the intended audience;
• Listens effectively and communicates clearly, adapting delivery to the audience.

Creativity and Initiative

• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Presents goals as shared interests

Performance Management

• Provides constructive feedback to colleagues
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures

 Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans

Professionalism

• Correctly and effectively applies knowledge of traditional and social media
• Interfaces across units and departments within IOM to extract relevant information
• Masters subject matter related to responsibilities

• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation

• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Emergency and Crisis

• Works effectively in high-pressure, rapidly changing environments
• Coordinates actions with emergency response actors and making use of coordination structures
• Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

 A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

 How to apply:

 Interested candidates are invited to submit their applications on IOM Personal History Form or iom.org.ua/sites/default/files/personal_history_form_0.xls to [email protected].

 Closing date for applications is 14 February 2018 at the latest, referring to this advertisement in the subject line of your message.

 Only shortlisted candidates will be contacted.