Асистент проєктного напрямку/ Project Associate (Administrative Assistant)

Deloitte is seeking resumes for qualified candidates for open positions of Project Associates in support of the USAID Health Reform Support project. The positions are full-time and will be based in Kyiv, Ukraine.

Project Description

The purpose of the USAID Health Reform Support (HRS) project is to support a transparent, accountable, and effective health care system that is capable of meeting the health needs of the Ukrainian people. Advancing health sector reforms, enhancing transparency, and tackling corruption will reduce out-of-pocket payments and improve access and availability of high-quality, evidence-based health care services for Ukrainians. Elimination of corruption is a cross-cutting theme across all objectives to be achieved by this activity, which includes:

1. Improve health sector governance.
2. Support the transformation of the healthcare financing model.
3. Strengthen the health workforce.
4. Enhance transparency, accountability, and responsiveness of the health care system.
5. Improve service delivery system at all levels.

Background/Objective

The Project Associate will support the Objective Lead to ensure successful objective organization, operations, and communications.

Responsibilities:

• Provide administrative support to the Objective Lead, including management of calendars
• Review each day/week of technical meetings and tasks in advance, anticipate needs and priorities, bring important matters to the Objective Lead’s attention, and track completion
• Act as point of contact for the Objective Lead with staff and clients, as requested
• Plan, schedule, and coordinate internal objective staff meetings and external client meetings
• Assist in preparation and distribution of meeting materials, including all agendas
• Take notes during internal and external meetings and track action items for follow-up
• Draft and edit emails and letters for the Objective Lead/objective team, as requested
• Coordinate proofreading support from the home office editing team
• Assist in the planning and organization of the off-site meetings
• Support deliverable preparation and drafting as needed
• Support staff engagement activities
• Support the objective team, on an as needed basis and with Objective Lead’s approval, with administrative and operational tasks associated with project management

Requirements:

• Bachelor’s degree (or higher)
• Excellent written and verbal communication skills, using diplomatic and tactful language, even in stressful, time-sensitive situations
• Fluency in English, Russian, and Ukrainian
• Minimum 2 years of previous experience with administrative work
• Excellent time management and organizational skills to prioritize and plan tasks
• Exceptional ability to meet deadlines
• Excellent presentation and meeting arrangement skills
• Ability to thrive in a fast-paced, fast-changing environment
• Positive team player with strong interpersonal and relationship-building skills
• Ability to take the initiative, function independently, and navigate ambiguity
• Strong attention to detail
• Highly professional, with good discretion and judgment
• Resourceful and pragmatic problem solver
• Skilled at following up on outstanding items and closing loops
• Strong computer proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to travel throughout Ukraine
• Ability to work outside of standard business hours, on an as needed/required basis

Qualified candidates are expected to send their CVs, cover letters, and list of two professional references to [email protected] no later than August 31, 2021. Please indicate the following in the subject field of the email: “Project Associate.“ Only shortlisted candidates will be invited for an interview.