Асистент із закупівель відділу управління грантами (Grants Management Unit Assistant on Procurements)

Chemonics International, an international development consulting firm, seeks a short-term consultant – Grants Management Unit Assistant on Procurements for Ukraine Confidence Building Initiative II (UCBI II) funded by USAID/Office of Transition Initiatives (OTI). The duty station will be based in Kyiv, Ukraine.

UCBI II partners with Ukrainians to expand acceptance of a pluralistic civic identity based on common values, while prioritizing programming that promotes unity, inclusion, and democratic reform in Ukraine. The program aims to: (1) To build acceptance of a diverse Ukraine; (2) To increase confidence in positive, democratic change; and (3) To increase media narratives about unity and positive changes

The majority of UCBI II assistance is delivered as grants to local partners, including goods, services, and technical support. UCBI II works closely with a range of partners, including national and local civilian government entities, civil society organizations, media organizations, and community leaders to ensure that activities respond to local priorities and address underlying tensions.

Responsibilities for this position include:

• The GMU Assistant will coordinate with other members of the GMU at all stages of the grant activity cycle (concept identification, development, activity implementation, and close-out).
• Assist the Procurement team to manage procurements and payments for the program;
• Label and maintain complete electronic and hard copy files; ensure activity file checklists are populated.
• Prepare, register, enter into tracker and submit Purchase Action Requests for review to the PM throughout the activity with relevant documentation as it becomes available; assist the GM, PDO, and PM to ensure the completion and accuracy of files in preparation for activity closeout.  
• Make hotel and transport reservations for consultants under GUC TAP traveling to and within Ukraine.
• Liaise with grantees and vendors to collect payment, procurement, inspection, and registration related documentation as necessary.
• Analyze the rapidly changing political and humanitarian situation and contribute to weekly, semi-annual, annual, and ad hoc program reporting as requested.
• Schedule grantee meetings, bidders’ conferences, etc. at the request of the PDO, GM, and PM.
• The GMU assistant may be assigned ad hoc special tasks and duties as required to ensure the overall efficient implementation of UCBI II activities.

Qualifications

• Bachelor’s degree
• Experience with procurements under USAID rules and regulations is highly desirable
• Computer literacy: MS windows applications (word processing, excel, spreadsheets, etc.)
• Excellent interpersonal and communication skills, and time management
• Fluent Ukrainian and Russian language, and proficient English language.

APPLICATION INSTRUCTIONS:

Send electronic submissions to [email protected] by COB February 15, 2021. Please insert the position you are applying for (“Grants Management Unit Assistant”) in the subject line and include your CV and a cover letter/statement of interest explaining interest in and qualifications for the job. No telephone inquiries, please. Candidates will be considered on a rolling basis and only finalists will be contacted. For more information, please visit www.chemonics.com.

“Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.”