Асистент/ка адміністратора / Administrative Assistant

About Us Global Rights Compliance (GRC) is an international human rights law foundation specialising in international humanitarian & criminal law. Since 2015, GRC has worked on the ground in Ukraine to enhance accountability for atrocity crimes via special expert groups known as Mobile Justice Teams (MJTs), these teams are composed of legal specialists and operate in both Kyiv and within the regions.

The MJT’s support the Prosecutor General’s Office and regional prosecutor’s offices. They  work within the framework of the Atrocity Crimes Advisory Group (ACA), established by the United States, the European Union and the United Kingdom, to assist and facilitate Ukrainian law enforcement agencies in investigating and prosecuting international crimes. 

To read more about GRC activities in Ukraine, please follow the link here.

We are seeking an Administrative Assistant who will be responsible for supporting administrative, operational & logistical activities for our Ukraine office. The role provides support to the administration and operations team to ensure quality, efficiency, and effectiveness. This role will also contribute to the effective implementation of projects in accordance with GRC policies and procedures and donor requirements.

The Administrative Assistant will be a member of the Office Management team and report to the Office Manager. 

Duty Station Ukraine, Kyiv

Contract Duration  6 months with probable extension

The Role

● Assist in day-to-day operations in the administration of the GRC Kyiv office.
● Coordinate all logistical arrangements in Ukraine for international team deployments and events, including booking rooms, accommodation, and train tickets as well as arranging meeting rooms, etc. according to policy.
● Assist, when needed, with procurement, external contractors, or vendors on contractual and logistical issues.
● Assist the HR team in managing Ukrainian recruitment platforms for vacancy publication.
● Assist residency permit process for international consultants.
● Maintain a log of assigned GRC tools (such as phone, office card, etc) and work closely with the HR team for new starters & leavers.
● Assist in managing the flow of information for insurance and overall GRC administration needs from Ukraine.
● Maintain up-to-date files and records of admin-related documentation.
● Prepare and submit admin-related expense reports (accommodation, train, office supplies, general purchases).
● Order office supplies and support in researching new deals and suppliers within procurement policy guidelines.
● Provide general support to visitors.
● Perform any other tasks assigned within the Office Management team.

Your Background

● Prior work experience in a similar role.
● Strong interpersonal and communication skills.
● Excellent organisational and time management skills, with the ability to multitask, prioritise and meet deadlines.
● Ability to handle confidential information with discretion and maintain a high level of professionalism.
●  Attention to detail and process oriented.
●  A natural self-starter who is proactive and hands-on.
●  Excellent writing skills and communication skills
●  Proactive and flexible, solution-oriented, with excellent interpersonal skills for working in a multicultural team environment.
●  Proficiency with MS Office and Google Drive.
● Fluent English & Ukrainian language skills – verbal and written communication.

How to Apply Please submit your CV and a short cover letter (in English) to [email protected] by 10 August 2024 indicating the position you are applying for in the email subject. Applications will be reviewed on a rolling basis.