Асистент(ка) із закупівель (Procurement Assistant )

Chemonics International Inc., an international development consulting firm, seeks a Procurement Assistant for a USAID-funded project supporting Ukraine. This is a remote work position likely to be based in either Ukraine or Poland.   

Responsibilities for this position include: 

• The Procurement Assistant (PA) will support the procurement managers with administrative tasks related to development, implementation, and close-out of program activities. 
• Prepare, register, enter into tracker and submit Purchase Action Requests for review to the procurement managers. 

• Prepare and submit payment request packages for review to the procurement managers. 
• Liaise with grantees and vendors to collect payment, procurement, inspection, and registration related documentation as necessary. 
• Assist the procurement managers and grantees’ procurements under the micro-purchase threshold. 
• Consult with the procurement managers on budget performance, including potential activity overspend or anticipated de-obligations in a timely manner. 
• Enter activity disbursements into the activity disbursement tracker on a weekly basis. 

• Label and maintain complete electronic and hard copy files; ensure activity file checklists are populated throughout the activity with relevant documentation as it becomes available; assist the PDO, and procurement managers to ensure the completion and accuracy of files in preparation for activity closeout.   
• Make hotel and transport reservations for consultants engaged as short-term technical advisors 
• Assist with the logistics of conferences, workshops, trainings, and other capacity building exercises related to TAP. 
• Conduct site visits to grantees during delivery of procured items, or follow-up inspection visits, ensuring procured items are utilized and branded appropriately. 
• Responsible for entering disbursements into activity budgets and reporting to the grants management unit on a weekly basis. 

• Schedule grantee meetings, bidders’ conferences, etc. at the request of the procurement managers 
• Serves as acting procurement manager as needed. 
• Assist procurement managers with disbursement forecasting on a weekly basis. 
• Reports to the procurement managers. 

Qualifications 

• Bachelor’s degree  
• Experience working with donor-funded community development projects in the region and/or NGOs 
• Up-to-date understanding of the political environment and social conditions in the country  
• Ability/willingness to travel throughout locations where project works 
• Fluent in MS Office software 
• Strong written and verbal communications skills in English, and fluency in Ukrainian  

APPLICATION INSTRUCTIONS: 

Send electronic submissions to [email protected] by April 29, 2022. Please insert the position you are applying for (“Procurement Assistant”) in the subject line and include your CV and a cover letter/statement of interest explaining interest in and qualifications for the job. No telephone inquiries, please. Candidates will be considered on a rolling basis and only finalists will be contacted. For more information, please visit www.chemonics.com.  

“Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.”