Асистент/ка Проєкту

Open to Internal and External Candidates 

Kindly note that all applications should be submitted through the IOM Global Career Site (View the external job posting). Applications submitted in any other manner will not be considered.   

Position Title: Project Assistant

 Duty Station: Kyiv, Ukraine

Classification: General Service Staff, Grade G4

Type of Appointment: Special short term, Six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 03 November 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission (CoM) and the National Programme Officer, and the direct supervision of the Project Manager, the Project Assitant will be responsible for assisting in the implementation of the European Union-funded “EU Support to Strengthening IBM in Ukraine” (EU for Solidarity Lanes and IBM).

Core Functions / Responsibilities:

1. Assist in the overall implementation of the EU-funded project “EU Support to Strengthening IBM in Ukraine” (EU for Solidarity Lanes and IBM)” with a special focus on supporting the work process of Project Specialists on legal and governance issues, including by ensuring search and initial analysis of necessary information.
2. Support the organization of all events under the project (e.g. projects’ Steering Committee meetings, Project Management Board meetings with state partners, workshops, etc.) and perform note-taking tasks at meetings.
3. Support the project team in regular reporting (event reports, progress reports).
4. Draft official and unofficial correspondence in English and Ukrainian.
5. Maintain work-level contacts with state partners as well as external experts.
6. Provide informal interpretation and written translation (English/Ukrainian) when necessary.
7. Prepare financial and administrative documents for the activities under the project.
8. Keep project folders, hard copies and electronic documents in order.
9. Provide support to project visibility as necessary.
10. Perform duty travel around Ukraine as required.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school degree with at least 4 years of professional work experience

OR

• Bachelor’s Degree or equivalent (preferably in public administration, law, political science, or international relations) with at least 2 years of professional work experience.

Experience

• Experience in working with Ukrainian government and/or international organizations.
• Confident user of Microsoft Office Suite.
• Experience with performing organization and administrative tasks (e.g. organization of conferences, drafting minutes and reports, preparing agendas, liaising with service providers, following up payments, handling daily administration documents).
• Experience in doing official correspondence.
• Experience with visibility and communication is a strong asset.
• Experience with data analysis and statistics is an advantage.
• Experience in IT and/or procurement is an advantage.
• Proven reporting and writing skills, a confident user of the Microsoft Office Suite.
• Proven planning and organizing skills.
• Good negotiation and communication skills.
• Skills to continuously learn and contribute to colleagues’ learning.

Languages

Fluency in English, Ukrainian is required; Russian is desirable.

Required Competencies

The incumbent is expected to demonstrate the following competencies:

Values  

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. 
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. 
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. 
• Courage: Demonstrates willingness to take a stand on issues of importance. 
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. 

Core Competencies  

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. 
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. 
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. 
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. 
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. 

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearance.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications ONLY through this link View the external job posting Position number 12114) by 03 November 2024 the latest. Applications submitted in any other manner will not be considered.  

Only shortlisted candidates will be contacted.   

Posting period:

From 25.10.2024 to 03.11.2024