Асистент/ка проєкту (грошові ініціативи та соціальний захист) / Information Management Assistant (CBI)
Open to Internal and External Candidates
Position Title: Information Management Assistant (CBI)
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G4
Type of Appointment: Special short term, Six months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 12 January 2025
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission, and the direct supervision of the Information Management and Reporting Officer (CBI), the Information Management Assistant (CBI) will provide support to the implementation of IOM Ukraine’s Cash Programme efforts focused on response activities. The incumbent will be responsible of supporting the Information Management and Reporting Officer (CBI) with proper data storage and management for the CBI activities, in addition to supporting with dashboards and factsheets for the CBI programming reporting.
Core Functions / Responsibilities:
- Assist with the implementation of an integrated mechanism for data gathering and information management across all Cash Based Initiatives (CBI) activities to facilitate collection of accurate and reliable data.
- Provide assistance in monitoring data collection activities of the CBI activities, utilizing relevant software, such as Excel, Kobo toolbox, SPSS, Power BI, GIS etc.
- Support the Senior Project Associate with the management of a fully functional database to support the CBI unit, the latter using software such as Excel, Kobo toolbox, SPSS, Power BI, GIS etc.
- Provide support to data collection, input, cleaning, and initial analysis of data for the IOM CBI program unit.
- Retrieve, compile, summarize, and present information/data on CBI project topics.
- Under the Senior Project Associate guidance, contribute to updating datasets, including population data, cash disbursements, and any other information needed to monitor and report.
- Support the preparation and verification of all the necessary data for the transfer of cash assistance to beneficiaries.
- Support data collection for the unit reporting, including the systematic reporting at cluster level for CBI activities through the 4Ws.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
- High school diploma with at least four years of relevant work experience;
Or,
- Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.
Experience
- Experience of data management and knowledge of different techniques for data visualization and monitoring.
- Experience working with a non-governmental organization and/or international organization is an advantage.
Skills
- Advanced level of Microsoft Office applications, specifically Excel.
- Understanding of data protection guidelines and principles;
- Understanding of CBI programming implemented by UN agencies and non-governmental organizations preferred.
- Knowledge of Microsoft SQL Server is required.
- Personal commitment, efficiency, flexibility and drive for results;
- Knowledge of ESRI ArcGIS and other GIS-related software is an advantage;
- Knowledge of Adobe Illustrator / Id-Design / Photoshop /PoweBI, GIS/ Kobo toolbox/ SPSS or other graphics software;
- Basic knowledge of Python programming and syntax is an advantage.
- Ability to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds;
- Capable of working under stressful conditions;
- Ability and willingness to travel to field locations and work in insecure and hardship environment.
Languages
Fluency in English, Ukrainian is required.
Required Competencies
The incumbent is expected to demonstrate the following competencies:
Values
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and security clearance.
A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications using the IOM Personal History Form and sending to [email protected] by 12 January 2025 the latest, referring to this advertisement in the subject line of your message.
Only shortlisted candidates will be contacted.
Posting period:
From 24.12.2025 to 12.01.2025
