Асистент/ка Проєкту / Project Assistant (WASH Administration) – Міжнародна організація з міграції (МОМ), Представництво в Україні
ЗАВЕРШЕНО
Open to Internal and External Candidates
Position Title: Project Assistant (WASH Administration)
Duty Station: Vinnytsia, Ukraine
Classification: General Service Staff, Grade G5
Type of Appointment: Fixed-Term, One Year with the possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 10 November 2023
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
The International Organization for Migration (IOM) is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing technical expertise to governments, migrants and host communities through a wide range of sustainable solutions contributing to support populations affected by forced migration and improve living conditions of Internally Displaced Persons (IDPs).
Under the overall supervision of the Chief of Mission and the Senior Programme Officer (WASH) and the direct supervision of the National Project Officer (WASH) and in coordination with other technical programme specialists, the successful candidate will support IOM’s efforts to improve living conditions of the war-affected population across Ukraine. The incumbent will implement Water, Sanitation and Hygiene (WASH) program functions in accordance with the International Organization for Migration’s (IOM) regulations, rules, and procedures.
Core Functions / Responsibilities:
Area of responsibility
- Assist in the implementation and monitoring of project activities in administrative formalities, documentations, permits relative to Travel on Duty (TDY), security clearances, travel expense claims (TEC), Concept of Operation (CONOPS), requesting vehicles, assist with purchasing train tickets.
- Retrieve, compile, summarize, analyse, and present information/data on WASH program staff projectization and human resources matters.
- Ensure that requests are submitted and followed to provide the new WASH staff members with computers, cell phones and related ICT assets upon arrival and assist in the procurement of goods and services relative to IOM.
- Liaise with IOM finance, supply chain unit, and human resources colleagues in other offices in support of WASH operations.
- Monitor travel and WASH staff budget; verify availability of funds; obtain necessary approval and update budget-related information.
- Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.
- Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops, and training sessions.
- Act as the focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nations agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project; and write meeting minutes.
- Send the documents for signing related to the WASH project to beneficiaries.
- Assist the Senior Program Officer and WASH officers in hiring local as well as international staff in terms of document collection, cooperation with the HR unit, and requesting tickets for an initial appointment of international staff.
- Supporting local and international consultants in terms of salary payments and document submission.
- Support WASH operations in terms of invoice payables raising, PR and PO raising.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
- School diploma with five years of relevant experience; or
- Bachelor’s degree in Linguistics, Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.
Experience
- Experience in liaising with authorities, national/international institutions, United Nations agencies and non-governmental organizations;
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Skills - In-depth knowledge of the broad range of migration-related subject areas dealt with by the Organization.
- Knowledge of UN and bilateral donor programming.
- Knowledge of security, financial and human resources rules and regulations.
Languages
REQUIRED
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).
For all applicants, fluency in Fluency in English and Ukrainian (oral and written). is required (oral and written).
DESIRABLE
Working knowledge of Russian
Values
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.
A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications filling in the IOM Personal History Form and sending to [email protected] by 10 November 2023 the latest, referring to this advertisement in the subject line of your message.
Only shortlisted candidates will be contacted.
Posting period:
From 27.10.2023 to 10.11.2023
