Асистент/ка Проєкту / Project Support Assistant (NFI Field Monitoring) – Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

Position Title: Project Support Assistant (NFI Field Monitoring)
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G4
Type of Appointment: Special Short-Term, Six months with the possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 03 July 2023 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The intensity of the armed violence in Ukraine is having a severe humanitarian impact on the population. The conflict has resulted in loss of life, injuries, and mass movement of civilian population throughout the country and to neighbouring countries, as well as severe destruction and damage to civilian infrastructure and residential housing. In summary, according to Office of Coordination and Humanitarian Affairs (OCHA) reports, with the scale and direction of the ongoing military operation, 18 million people are projected to become affected, including up to 6.7 million people projected to be newly internally displaced. Of the affected population, 12 million people are expected to need humanitarian assistance, and 6 million with the most urgent humanitarian needs – including shelter, water, sanitation, hygiene services and basic non-food items. 

IOM is rapidly scaling up Non-Food Items (NFI) distribution responses capacity in the country. Proposed intervention for NFI and Common Pipeline include direct and indirect NFI responses, assessment, monitoring, procurement, transportation, warehousing, and distribution of critical NFI supplies.

Under the overall supervision of the Chief of Mission and the Programme Officer (NFI/Common Pipeline), and the direct supervision of the Project Officer (Non-Food Item (NFI)), the successful candidate will assist to ensure timely monitoring of NFI and Common Pipeline activities and distributions to conflict affected populations, including internally displaced population, returnees and affected host communities in all Oblasts in Ukraine.

Core Functions / Responsibilities:

1. Assist in organization and delivery of field data collection activities through survey responses, direct observation and key informant engagement for different monitoring activities including during and post distribution monitoring.
2. Support tracking planned distributions and key focal points’ contact details of distribution locations in the NFI Request Intake Master-List to support in planning the during distribution monitoring exercise and in facilitating communication with target locations for monitoring activities.
3. Assist in preparation of field visit reports, distribution monitoring reports, human interest and case stories, best practice documentation, lessons learned, updating and maintaining that information in program reports and other knowledge products.
4. Assist the Project Officer (NFI) in providing trainings/workshops (planning, logistical arrangements, moderating) as required.
5. Undertake travels within Ukraine for data collection and field monitoring purposes, assist establishing links with focal points and direct communication with beneficiaries in various communities and support NFI unit with field-monitoring specific tasks.
6. Assist with logistical arrangements including security clearances and fleet requests for NFI field monitoring missions. Assist in preparing the field visibility materials for the field monitoring team as well.
7. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school diploma/certificate or equivalent with at least four years of relevant work experience; or
• Bachelor’s degree or equivalent from an accredited academic institution in Social Sciences or any other relevant field with at least two years of professional work experience.

Experience

• Experience working in post-conflict/emergency zones and in high-risk environment.
• Experience in humanitarian response or related field (operational field experience a must / emergency experience preferred).
• Experience of working with governmental authorities, local or international NGOs or UN agencies is an advantage
• Experience in Non-Food Items and Common Pipeline programming in emergency humanitarian response is an advantage.
• Experience in emergency, project implementation and management including project monitoring, distribution, field assessment, monitoring and reporting.

Skills

• Excellent communication skills, ability to coordinate and corresponds in a clear and concise manner.
• Excellent in report writing skills, monitoring , data collection, and assessment.
• Ability to complete tasks in a timely and accurate manner;
• Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;
• Good level of computer literacy, including KOBO,Power BI, EXCEL, MS WORD, MS TEAMS, OUTLOOK etc.
• Required high attention to details.

Languages

English and Ukrainian is required.

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form and sending to [email protected] by 03 July 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 19.06.2023 to 03.07.2023