Асистент/ка проєкту в Україні

ALDA – The European Association for Local Democracy is dedicated to the promotion of good governance and citizen participation at the local level. ALDA in particular focuses on activities that facilitate cooperation between local authorities and civil society. It was established at the initiative of the Council of Europe’s Congress of Local and Regional Authorities to coordinate and support the network of Local Democracy Agencies. ALDA developed into one of the strongest stakeholders in the field of cooperation between local authorities and civil society engaged in the promotion of local democracy and active citizenship. For more information, please see our website: www.alda-europe.eu

Since the russian full-scale invasion of Ukraine, ALDA focused its activities on international advocacy for Ukraine, implementation of its Flagship Initiative on Ukraine LDAs, as well as has grown its membership base in Ukraine, which now includes 20 members. The general objective of the current position is to provide support for the ALDA Strategy on Ukraine, which includes network animation, organisation of thematic events and partner meetings, implementation and
follow-up on ALDA projects’ activities.

Terms of reference

Ukraine Project Assistant works under the supervision of the ALDA Country Representative in Ukraine and in cooperation with all teams of ALDA.

1. Responsibilitie

Under the supervision of ALDA Country Representative in Ukraine, the tasks of the “Ukraine
Project Assistant” will include:
Membership and Network Animation

• Proactive communication and engagement with Ukrainian members and partners;
• Keeping an up-to-date database of Ukrainian members and partners;
• Preparing a newsletter for the EU members of ALDA on updates regarding Ukraine;
• Organisation of online and offline partner meetings and drafting minutes of the meetings.

Project Implementation and Reporting

• Supporting implementation and follow-up of ALDA projects’ activities in Ukraine (e.g.,project with U-LEAD with Europe);
• Organization of online and offline events (e.g., ALDA Talks, opening of LDAs Offices);
• Organisation of ALDA missions to Ukraine and logistical support to UA members in case of their participation in ALDA events;
• Drafting agendas, event reports, and lists of participants for projects reporting;
• Drafting official documents, letters, social media posts and articles;
• Providing administrative support to the contracts drafting, liaising with ALDA Financial Department.

 Fundraising

• To monitor funding opportunities for ALDA Ukraine members and support them in drafting
  joint proposals;
• Keeping an up-to-date database of project applications in progress on Ukraine;
• To liaise with the Programmes & Development Unit of ALDA for programmes developmentfor Ukraine partners;
• To follow the drafting and submission of ALDA proposals for Ukraine.

Communication and Visibility:

• Prepare posts, news, and presentations;
• Contributing to the visibility of ALDA’s activities in Ukraine;
• Follow the set-up of the communication infrastructure of ALDA in Ukrainian language with the support of the ALDA Communications Department.

Other

• Drafting invitations, briefs, and budgets;
• Sending invitations and keeping communication with stakeholders;
• Supporting ALDA Country Representative in Ukraine in other tasks related to theimplementation of ALDA Strategy on Ukraine.

2. Modalities of work

Under the responsibility of the ALDA Country Representative in Ukraine, the colleague will be
integrated into the staff of ALDA and will have to use FileMaker (ALDA internal software) as a
contact database and report in the system

• His/Her contacts and the follow-up missions (at the level of reporting that is the standard of ALDA)
• Timesheets should be updated regularly

A dedicated training on contact management will be provided.
The assignment can include travel both in the EU and Ukraine 

3. Eligibility

Applicants should meet the following criteria:

• Minimum Bachelor’s degree in social sciences (international relations, political science, European Studies or similar);
• Solid knowledge of Ukrainian political system and Ukraine – EU relations;
• At least 2 years of relevant professional experience in a similar field;
• Excellent knowledge of English and Ukrainian languages is required; French or Italian, would be considered as an asset;
• Excellent drafting skills including project proposals, analytical pieces, diplomatic communication, and policy documents;
• Capacity to draft budgets in Excel and work in Canva;
• Capacity to organise webinars on Zoom;
• Confident user of Google Workspace (Drive, Gmail, Spreadsheets, Google Docs)
• Knowledge of MS Office (Word, Excel in particular)
• Ability to work in a team as well as individually;
• Good interpersonal and communication skills;
• Work autonomy and proactivity. 

Terms of contract
The contract will be for a period of 12 months and can be renewed subject to the availability of resources and satisfactory performance evaluation after the first contracted period. 

The contract will start in March 2024.

Salary will be based on the experience and qualifications of the candidate. The proposed salary will follow ALDA’s staff regulation. 

Application procedure

Interested applicants should fill in the following template with a Letter of Intent and Curriculum Vitae (CV) in English. Please indicate your monthly salary expectations for the proposed duration of the contract.

Please ensure that your Letter of Intent clearly states your interest in the position and highlights your relevant qualifications and experience. Additionally, include details about your proposed starting salary.

Applications can be sent until 21 March 2024. Applications will be reviewed on the rolling basis. Interviews will take place the following days and might be followed by a written test.

Please note that due to high number of applications, only shortlisted candidates will be contacted. Thank you for your understanding!