Асистент/ка проєкту/Project Assistant Peace, Security and Human Rights (Дніпро)

Open to Internal and External Candidates

Position Title: Project Assistant (Peace, Security and Human Rights)

Duty Station: Dnipro, Ukraine

Classification: General Service Staff, Grade G4

Type of Appointment: Special Short-Term, Nine months with the possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 09 October 2023 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission and the National Project Officer (Peace, Security and Human Rights) and the direct supervision of the Project Specialist (Transitional Justice and Community Cohesion), the Project Assistant (Peace, Security and Human Rights) will provide support to the implementation of IOM Ukraine’s Transition and Recovery (TRU) Unit efforts focused on transition and recovery activities.

 Core Functions / Responsibilities:

1. Assist in the overall implementation of the Transition and Recovery Unit’s (TRU) efforts.
2. Support Project Specialists in regular reporting (IOM internal and external, briefing notes, statistical tables, presentations etc.), correspondence and reach-out to communities to project stakeholders.
3. Assist Project Specialists in contracting partners, assist in procurement of goods and services.
4. Support Project Specialists in managing budget related information.
5. Maintain close cooperation with other units, liaise with Data and Analytics, render support to monitoring and evaluation activities as necessary.
6. Render support to programme visibility as necessary.
7. Respond to basic information requests and inquiries; set up and maintain files/records; assist in/organize all relevant project logistics and organization of activities and events (meetings, presentations, discussions, visits, training sessions etc.).
8. Assist with organising and facilitating trainings and similar activities for the Government of Ukraine (GoU), NGOs, survivors of human rights violations and other key stakeholders, provide administrative support during activities if needed.
9. Participate in meetings, trainings, and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. Take notes at relevant programme events.
10. Draft official and unofficial correspondence in English and Ukrainian.
11. Provide informal interpretation and written translation (English/Ukrainian) when necessary.
12. Undertake duty travel within Ukraine, to areas selected for the Portfolio programming, on an as-needed basis.
13. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High School diploma/certificate with four years of relevant experience;

OR

• Bachelor’s degree (preferably in Public Administration, Law, Political Science, International Relations or other related field) from an accredited academic institution with two years of relevant professional experience.

Experience

• Experience working with authorities and civil society.
• Experience with organizational and administrative duties.
• Experience with organizing training activities for various stakeholders.
• Experience of field work.
• Knowledge of humanitarian activities and context is advantageous.
• Experience in community participation and cohesion, is advantageous.
• Experience in working with IDPs/refugees, and/or vulnerable populations is advantageous.
• Knowledge and understanding of the issue of emergency and recovery response in Ukraine is an asset.
• Advanced PC skills.

Skills

• Knowledge and understanding of the issue of emergency and recovery response in Ukraine is an asset.
• Skills in organizing and facilitating training activities.
• Advanced PC skills.

Languages

Fluency in English and Ukrainian is required (oral and written).

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected] by 09 October 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 25.09.2023 to 09.10.2023