Асистент(ка) відділу управління грантами (Grants Assistant)

Chemonics International Inc., an international development consulting firm, seeks a Grants Assistant for an ongoing USAID-funded project supporting Ukraine. This is a remote work position likely to be based in either Ukraine or Poland.   

Responsibilities for this position include: 

• The Grants Assistant will coordinate with other members of the grants management unit at all stages of the grant activity cycle (concept identification, development, activity implementation, and close-out). 
• Assist the grants management unit to develop new grant concepts, draft concept notes, and contribute to the writing of grant activities. 
• Take a leading role for the grants management unit in updating the online database to track and report on grant activities at each phase in the activity cycle. 
• Assist the grants management unit to monitor activities and collect information against activity monitoring and evaluation plans.  
• Evaluate grants progress, and coordinate with grantees and other project staff to ensure that M&E data and final reports (FMRs) are drafted and finalized. 
• Travel as required to program site visits, to inspect equipment at grantee sites and report on grant progress. 

• Label and maintain complete electronic and hard copy files; ensure activity file checklists are populated. 
• Prepare, register, enter into tracker and submit Purchase Action Requests for review to the procurement manager throughout the activity with relevant documentation as it becomes available; assist the grants manager, program development officer, and procurement manager to ensure the completion and accuracy of files in preparation for activity closeout. 
• Make hotel and transport reservations for consultants engaged as short-term technical advisors  
• Liaise with grantees and vendors to collect payment, procurement, inspection, and registration related documentation as necessary.
• Analyze the rapidly changing political and humanitarian situation and contribute to weekly, semi-annual, annual, and ad hoc program reporting as requested.
• Schedule grantee meetings, bidders’ conferences, etc. at the request of the program development officer, grants manager, and procurement manager.
• The Grants Assistant may be assigned ad hoc special tasks and duties as required to ensure the overall efficient implementation of project activities.
• The Grants Assistant will report to the Grants Manager. 

Qualifications 

• Bachelor’s degree  
• Experience working with donor-funded community development projects in the region and/or NGOs 
• Up-to-date understanding of the political environment and social conditions in the country  
• Ability/willingness to travel throughout locations where project works 
• Fluent in MS Office software 
• Strong written and verbal communications skills in English, and fluency in Ukrainian; Polish is preferred 

 APPLICATION INSTRUCTIONS: 

 Send electronic submissions to [email protected] by April 29, 2022. Please insert the position you are applying for (“Grants Assistant”) in the subject line and include your CV and a cover letter/statement of interest explaining interest in and qualifications for the job. No telephone inquiries, please. Candidates will be considered on a rolling basis and only finalists will be contacted. For more information, please visit www.chemonics.com.  

“Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.”