Асистент/ка відділу закупівель

ПРООН в Україні шукає асистента/ку відділу закупівель.

Кінцевий термін подання на вакансію: 26 січня 2023.

Посилання для заповнення резюме.

IMPORTANT — This position is for Ukraine nationals ONLY 

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the overall guidance of the Procurement Specialist, reports to Procurement Analyst. Provides procurement services, ensuring low-value and standard procurement processes as per UNDP rules and regulations, provides high quality and accuracy of work, promotes a client, quality and results-oriented approach.

The Procurement Assistant works in close collaboration with the operations, programme and projects staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

Position Purpose

Ensures execution of transparent and efficient procurement services and processes in the CO, consistent with UNDP rules and regulations.

Key Duties and Accountabilities

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.
• Provision of inputs to the CO Procurement business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, in consultation with the direct supervisor and Procurement Specialist

2) Supports procurement processes for CO, DIM projects and of other UN Agencies, while focusing on achievement of the following results:

• Provision of inputs to preparation of procurement plans for the office.
• Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation.
• Preparation of purchase orders and contracts in and outside Quantum, preparation of Recurring Purchase orders for contracting of services, maintenance of the filing system in the procurement Unit. Buyer profile in UNAll system.
• Implementation of the internal control system which ensures that purchase orders are duly prepared and dispatched. Timely corrective actions on purchase orders with budget check errors and other problems.
• Provision of information for preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.

3) Supports knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

• Participation on the trainings for the operations/ projects staff on Procurement.
• Sound contributions to knowledge networks and communities of practice.

Competencies

• Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area

1. Procurement

Procure-to-Pay

Knowledge of purchase-to-pay cycles, concepts, principles and policies, and

Supplier/relationship management

Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Contract management

Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

2. Business Direction and Strategy

Entrepreneurial Thinking

Ability to create clarity around UNDP value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP’s organizational priorities and mandate

3. Business Management

Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and other appropriate channels

Digital Awareness and Literacy

Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed

4. Business Development

Knowledge Facilitation

Ability to animate individuals and communities of contributors to participate and share, particularly externally

Required Skills and Experience

Education

• Secondary Education with specialized training in procurement or Bachelor Degree in Business or Public Administration, Economics, Logistics or other related Social Science, Science will be given consideration.

Experience, Knowledge, and Skills

• 5 years of relevant procurement, logistics and/or administrative experience with secondary education or 2 years of relevant experience with Bachelor degree is required at the national or international level.
• Procurement and/or supply chain experience in international non-governmental organization or international commercial company is highly desirable Public procurement experience is desirable
• Acknowledgement with UN procurement procedures is an advantage
• Certification in Public Procurement is an advantage
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web-based management systems

Language Skills

• Fluency in English and Ukrainian

Disclaimer

IMPORTANT — This position is for Ukraine nationals ONLY

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