14.07.2024

Асистент/ка з кадрових питань / Human Resources Assistant PSU Ukraine (M/W)

vacancy_dfrfycsz(14) — Асистент/ка з кадрових питань / Human Resources Assistant PSU Ukraine (M/W)

Mission description

Under the supervision of Support Functions Coordinator, and in liaison with the headquarters HR department, the human resources assistant works closely with the program, logistics and administration/finance units. He/She coordinates the application of the HR policy of Expertise France. He/She guarantees the proper functioning of the service and compliance with local labor law. He/she is the contact person for any questions related to human resources.

Support the Expertise France team in Ukraine in recruitment process of the local staff, including developing job descriptions, preparing advertisements, checking application forms, short listing.
Assist in screening of applications, scheduling interviews. Notify candidates about the results of the selection process, prepare draft of the Selection Memo and draft job offers.
Coordinate and provide onboarding of new personnel with respect to administrative process and procedures, provide guidance on policies.
Cooperate with GDIP / other outstaffing companies on documents needed for hiring according to the labor law;
Manage collection and verification of necessary documents and data to be submitted to GDIP / other outstaffing companies; prepare necessary orders and other required documents.
Monitor employees’ leave records, ensure that annual leave requests are submitted on time.
Collect and check accuracy of staff timesheets.
Assist in preparation and submission of documents for staff reservation as well as further reporting to relevant authorities.
Assist in management of termination process, including arrangement of exit interviews, collection of EF assets and termination documents.
Prepare and collect documents for HR related payments.
Maintain local staff medical insurance for Ukrainian offices, reviewing all coverage and making recommendations as appropriate. Ensure quality of insurance services as required by employees.
Provide technical support to project managers and coordinators in the management of their teams (monitoring individual evaluations, setting objectives, support for disciplinary procedures, etc.);
Supervise the capitalization of training needs and participate in the implementation of trainings for national employees (performance and development);
Supervise the updating of the office organization chart.

Project or context description

Expertise France (EF) is the French government operator of international assistance projects, which presence in Ukraine has recently been strengthened. EF is implementing several projects, notably the EU Project Pravo-Justice, aimed to promote greater rule of law in Ukraine, in line with European standards and comparative practices, the “mAIDan” project, in close coordination with the French Embassy in Kyiv, with the aim of mobilizing French technical assistance to support Ukraine in addressing the emergency and preparing for reconstruction and the EU accession process. The agency is also supporting several health partners through the project APPUI Health and health program named the Initiative dedicated to the fight against HIV and tuberculosis.

Required profile

Bachelor degree in administration, economics or other
At least 1 years of successful experience in human resources and/or accounting
Knowledge of the Ukrainian labour law
Knowledge of the staff reservation process is desirable
Experience in working for international organizations and international technical assitance projects is desirable
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, etc.)
High degree of organization, attention to details;
Fluency in written and spoken English and Ukrainian, French will be an advantage.
Interpersonal and stakeholder management skills,
A high degree of initiative, diplomacy and problem-solving,
Outstanding emotional intelligence skills,
A creative and entrepreneurial approach to overcoming barriers and making change happen