Audit and Compliance Manager / Менеджер (-ка) з аудиту та підзвітності

Global Communities is responding to the crisis in Ukraine, delivering humanitarian, recovery, and development assistance through a community-led response. Global Communities’ response is designed with the goal of saving lives, reducing suffering, and addressing urgent needs while supporting communities to lead their own response and prepare for recovery. 

Job Summary

Audit and Compliance Manager will be responsible for the assessment of risk management, internal controls and compliance with donor (USAID) and local regulations, organizational policies and procedures across functions of Finance, Subaward management, Supply Chain, Administration, and Human Resources. The role will provide advice on organizational risks, facilitate trainings to GC and partners’ staff on matters of fraud, raising awareness about Code of Conduct, donor’s and GC’s regulations. This is an excellent opportunity to make an impact on relief and development efforts in Ukraine by ensuring transparency and accountability of donor-funded projects.

 This position is based in our head office in Kyiv, Ukraine.

 RESPONSIBILITIES:

·       Stay informed of and ensure adherence to GC and donor procedures and policies in relation to Supply Chain, Finance, HR and Programs, as set out in relevant GC manuals and guidelines.

·       In coordination with supervisor, facilitate the risk identification and assessment processes in the organization. Proactively identify potential areas of compliance vulnerability and risk and develop corrective action plans, including general guidance on preventing similar situations in the future.

·       Review the adequacy and effectiveness of GC’s and partners’ systems and internal policies, rules, and guidelines, ensuring that these controls offer adequate protection against error, fraud and loss of all kinds. 

·       Develop and update Compliance department plan, in coordination with supervisor.

·       Perform compliance and audit reviews, according to the approved plan as well as based on special requests, including but not limited to: reviews of procurements, GC’s and partners’ financial records, inventory, perform investigations, walkthroughs of processes, tests and other types of engagements.

·       Ensure that all reviews are documented through high-quality work papers, in line with the existing methodology, systems and tools; review results are summarized in clear and concise reports, referencing corresponding policies, guidelines, with a strong focus on addressing risks and providing value-added, solution-driven recommendations to management. 

·       Continuously guide and build capacity of Compliance Officer in performing compliance and audit reviews and developing professional reports to management.

·       Develop and deliver training, capacity building and support to GC staff and/or partners to enhance their knowledge and understanding of GC and donor policies and procedures.

·       Provide written feedback for GC’s policies, procedures, manuals and other key documents ensuring their alignment with relevant policies and regulations from GC Headquarters and relevant donors.

·       Respond to ad hoc queries in relation to internal controls, GC policies and donor-specific queries.

·       Ensure high level of confidentiality and security of entrusted data is always maintained.

 Working Relationships

The Audit and Compliance Manager reports to the Regional Compliance Director, with a dotted line to the Ukraine Country Director, and supervises one Compliance Officer.

Education and Training

·       University degree in Accounting, Business Administration, Financial Management, Economics or another compliance-related field. 

·       Demonstrated familiarity with and understanding of international donor regulations. Experience of working in US government-funded projects is required.

·       Completion of Certified Internal Auditor program would be an asset.

·       Experience in undertaking interviews, inspections and investigations would be an advantage. 

Experience

·       Minimum of 6 years or equivalent experience in the field of compliance, audit (internal or external), financial management, internal control evaluation or similar field. A Master’s degree in a relevant subject may be considered as equivalent of 1-year work experience.

·       Minimum 2 years of experience in managerial or higher position.

·       Professional experience in a related field of an international NGO would be an advantage.

Technical skills

·       Strong analytical skills and demonstrated ability to solve complex problems

·       Excellent planning, organizational, and analytical skills

·       Demonstrated ability to communicate clearly, concisely, and persuasively both orally and in writing, and deliver presentations, training, and facilitate meetings effectively

·       Ability to work independently while being a strong team player, be proactive problem-solver

·       Excellent command of Microsoft Excel, good knowledge of standard MS Office programs

·       Experience and familiarity with key donor policies and procedures

·       Sets high standards for quality of work and consistently achieves established goals

Language skills

·       Proficiency of both verbal and written English

·       Fluency in Ukrainian is required

Applications:

Interested candidates are asked to send CVs and Cover letters to [email protected] as soon as possible, indicating position title in the subject line. Interviews will be conducted on a rolling basis. Position is open until filled

Please be advised that only shortlisted candidates will be contacted. Applications in languages other than English will not be considered. This position is open to Ukrainian citizens only.

Global Communities is committed to ensuring a safe and respectful environment for all staff, representatives, partners, participants, and anyone with whom Global Communities interacts worldwide, especially children and adults at risk. All Global Communities staff and representatives are explicitly prohibited from engaging in any activity that may result in any kind of breach of our safeguarding policies. In addition, it is Global Communities’ policy that it is the responsibility of anyone engaged with Global Communities to proactively build a safe and supportive environment in our work. All our staff and representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.