Compliance Analyst, NPSA-8, DS-Kyiv, National рosition
The United Nations Development Programme (UNDP) works in about 170 countries and territories, helping to eradicate poverty, reduce inequalities and exclusion, and build resilience so that countries can sustain progress. As the United Nations’ development agency, UNDP plays a critical role in helping countries achieve the Sustainable Development Goals (SDGs).
In Ukraine, UNDP operates in five programmatic areas of support: government capacities for crisis response and management; sustaining provision of public services; emergency works facilitating return and reconstruction; incomes, livelihoods and the private sector response; and civil society and maintenance of the social fabric.
The war in Ukraine has resulted in significant loss of life; unprecedented displacement, internally and towards neighbouring countries; and devastating destruction of infrastructure. Eighteen years of socio-economic achievements in Ukraine are at risk. UNDP’s core engagement is to preserve development gains as fully as possible, and to return Ukraine to pathways towards achieving the SDGs as quickly as possible.
UNDP launched its Resilience Building and Recovery (RBR) framework for Ukraine on 11 April 2022 to immediately respond to the development and humanitarian challenges. The overall objective is to preserve development gains in Ukraine, mitigating risks of descent into a governance and service delivery crisis, embedding activities for recovery from the onset of the humanitarian effort, and facilitating a swift return to development pathways and processes for national attainment of the SDGs.
Building on the outcomes of the Ukraine Early Recovery Programme (UERP) – multisector framework loan from the European Investment Bank being implemented from 2015 and targeting the investments in the reconstruction of social municipal infrastructure in the Eastern Ukraine, the new Ukraine Recovery Programme (URP) started in late 2021 aimed at supporting follow-up EUR 340 million investments in critical public infrastructure in areas affected by the war. At the beginning of the URP, it was expected that the programme would cover the same regions as it was under UERP. Following the military aggression in Ukraine, the URP implementing partners have agreed to expand the Programme to the territories under the control of the Government of Ukraine, regions where there are no active hostilities (territories with a lower risk of recurrence of hostilities) and those that accept a significant number of IDPs. The priority is given to URP sub-projects aimed at recovery of the most critical social infrastructure (schools, hospitals, water treatment) and housing for IDPs in the conflict-affected areas (de occupied regions of Kyiv, Zhytomyr, Sumy, Chernihiv oblasts, city of Kyiv, and supporting Vinnytsia, Dnipropetrovsk, Kirovohrad, Odesa, Poltava, and Cherkasy oblasts) to provide decent living conditions for displaced people and host communities.
The first phase of the URP started in August 2022 with the announcement of the first call of proposals according to the renewed criteria and to select of the most urgent and critically important applications from the final beneficiaries of target oblasts and the city of Kyiv. As of now, the new batch of 45 UERP sub-projects and four batches of 157 URP sub-projects were approved for implementation within EIB-funded programmes.
Within the framework agreements with the Ministry for Communities, Territories and Infrastructure Development of Ukraine (MCTID), UNDP is providing Technical Assistance (TA) to the EIB’s UERP and URP framework loans considering the similarity of both programs, their joint principles, and approaches to implementation (“Project”). UNDP is committed to strengthening the implementation of the UERP and URP through technical support for the effective management of sub-projects during the main active phases of the project cycle, including planning, design, procurement, construction work, and monitoring as well as providing regular consultations to the UERP/URP final beneficiaries and local stakeholders. Thus, the TA Project is aimed at contributing to the social and economic recovery of the targeted war-affected regions of Ukraine.
In this context, UNDP Ukraine seeks applications from highly skilled and experienced Ukrainian professionals for the position of Compliance Analyst to ensure proper implementation of compliance activities within the UERP/URP framework loans provided by the EIB.
Duties and Responsibilities
1.Support Project Implementation:
- Ensure the implementation of compliance-focused activities and delivery of results that address the needs of project stakeholders, in alignment with UN/UNDP and EIB rules, regulations, policies and strategies.
- Contribute to the preparation of annual, quarterly, and detailed implementation work plans to ensure the timely initiation and execution of project activities.
- Provide technical support to establish a project cycle profile with clear compliance milestones at each phase.
- Identify and implement cost-saving and efficiency strategies, ensuring alignment with compliance protocols.
- Participate in relevant working group meetings and consultations, ensuring compliance priorities are integrated and communicated effectively.
- Conduct field site visits to monitor project implementation, ensuring adherence to compliance standards and addressing potential risks.
2. Provide Technical Support in and Ensure Effective Procurement Processes within the Project Framework:
- Ensure full compliance of procurement activities with Ukrainian legislation, UNDP/EIB rules, regulations, and ethical standards.
- Facilitate fair, transparent, and competitive procurement processes under the EIB loan facility to ensure best value for money.
- Strengthen the capacity of beneficiaries through training sessions, workshops, and information-sharing events related to compliance in procurement.
- Develop and manage rosters of suppliers, implement mechanisms for supplier evaluation, and establish performance measurement systems.
- Collaborate with relevant counterparts and consultants to:
- Conduct market research and analyze construction material cost indicators.
- Review contracts and amendments, ensuring alignment with project objectives and justification for cost increases.
- Confirm cost increase justifications and compliance with established project standards.
- Maintain comprehensive documentation of procurement processes and prepare regular reports highlighting compliance performance, risks, and mitigation strategies.
- Identify potential procurement risks and recommend innovations to enhance transparency, efficiency, and accountability.
3. Provide Financial Operational Support to the Project:
- Support the preparation of accurate financial reports, including monthly disbursement reports and forecasts, in line with EIB and UNDP rules and regulations.
- Monitor financial activities under the EIB loan facility to ensure compliance with relevant regulations and Standard Operating Procedures (SOPs).
- Contribute to developing mechanisms to address deficiencies in financial management and improve compliance adherence.
- Conduct regular analysis of project financial performance and delivery, identifying risks and recommending corrective actions as necessary.
- Ensure transparent and accountable financial management practices across all sub-projects, providing timely operational support as needed.
4. Support Capacity Building and Facilitate Knowledge Building and Sharing:
- Document and share best practices and lessons learned in compliance monitoring and implementation with project partners and stakeholders.
- Contribute to knowledge networks and communities of practice related to compliance and project governance.
- Support the establishment of knowledge platforms to disseminate compliance-related insights and innovations from the project.
- Develop knowledge products and resources to strengthen the understanding and application of compliance measures across stakeholders and implementing partners.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
The Compliance Analyst will work under direct supervision of the Procurement and Finance Specialist and overall guidance of the National Project Manager.
Competencies
| Core | |
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
| Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
| Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
| Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
| Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
| Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
| Cross-Functional & Technical competencies | ||
| Thematic Area | Name | Definition |
| Business Direction and Strategy | System Thinking | Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system. |
| Business Direction and Strategy | Effective Decision Making | Take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources and take into consideration potential wider implications. |
| Business Direction and Strategy | Negotiation and Influence | Reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates win-win situations. |
| Partnership management | Strategic engagement | Ability to capture and sustain attention, interest and agreement of high-level, influential policy and decision makers and secure their buy-in of high-level vision and objectives. |
| Procurement | Contract management | Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations |
| Finance | Budget management | Ability to support budgetary aspects of work planning process, drawing and management of team budgets. |
Skills and Experience
| Min. Education requirements |
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| Min. years of relevant work experience |
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| Required skills |
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| Desired skills in addition to the competencies covered in the Competencies section |
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| Required Language(s) |
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| Professional Certificates |
N/A |
Disclaimer
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
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DEADLINE FOR APPLICATIONS 16 April, 2025.
If you wish to apply for this or other positions, please visit UNDP in Ukraine website, section Jobs and apply:
https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/25628
UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy.
Qualified women are strongly encouraged to apply.
