06.02.2023

DFC support, заступник_ця регіонального координатора з підтримки

ЗАВЕРШЕНО

Додано:
Triengle

About TGH

is an international non-governmental organization (NGO) that has been developing and implementing emergency, post-emergency and development programs since 1994. The programs belong to the sphere of water supply, hygiene and sanitation, civil construction (housing), food security, development of rural areas; social, educational and psychosocial support (protection). In 2022, its specialized teams work in 11 countries in Europe, Asia, Africa and the Middle East. TGH has been operating in Ukraine since June 2016.

General purpose of the position

Under the direction of the regional coordinator, the deputy support coordinator is responsible for the overall management of the support of the base: financial, administrative, personnel, legal management of the base, as well as the logistics department. She/he is a representative for support activities within the base, both internal and external (donors, authorities, NGOs, etc.).

Job responsibilities

Financial, budget and accounting management

Responsible for all aspects of finance, including budgeting and accounting elements, as well as underlying cash flow.
Participate in and review the preparation of budgets and financial statements and contribute to external audits as required.
Oversee all basic budgets, proposals, financial reports, monthly accounting close, cash flow forecast together with the financial coordinator.

Human resources management

Gather all necessary information on local labor laws and update internal rules/employment contracts .
Responsible for the administrative management of the local team
Track personnel base (leaves, contracts, etc.) and statistics.
Approval and support of personnel policy
Participation in the process of hiring any support staff
Staff training and development as needed.
Lead and supervise the team under his/her direction.
Conducting evaluation interviews of the team under his/her direct supervision.
Ensuring good internal coordination and communication, including at least weekly team meetings.

Administrative and legal management

Ensuring timely payment of wages.
Check for compliance with TGH Ukrainian and local legislation.
Check that all tax and pension obligations are paid to the relevant authorities every month by the set deadline.
Conducting special trainings for the administrator’s team

Logistics

To be responsible for the mitigation of corruption risks.
Ensuring compliance with legislation in accordance with national legislation, internal and donor procedures.

Representation

Representing the association in its relations with partners, authorities and various local players in the areas of financial, administrative, legal, human resources, logistics and compliance.
Proactive in TGH development.
In cooperation with the field coordinator, ensuring communication with interlocutors (donors, banks, suppliers).

Coordination

Centralization and dissemination of information within the base and to the field coordinator regarding all financial, administrative, legal, personnel and logistical aspects of the mission.
Ensure with the Deputy Field Program Coordinator that coordination with the program team on budget execution
Ensuring coordination with support teams during and after the purchase process.
Providing coordination support and operations team for the preparation and during the audit process.
Coordination of financial, administrative and logistical and legal aspects of the base.
Assistance to personnel, finance and logistics department employees in fulfilling their duties and responsibilities.
If necessary, attending external coordination meetings between NGOs.