Directоr of Finance and Administrаtiоn
ЗАВЕРШЕНО
Company Profile:
Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.
Project Summary:
The Support to Anti-Corruption Champion Institutions (SACCI) Program in Ukraine is a six-year USAID initiative that has an objective to assist Ukraine to reduce corruption and increase the accountability and transparency of governance in Ukraine. The program seeks to empower key government institutions to fight corruption, build public support for and engagement in anti-corruption efforts, and reduce citizen tolerance to corruption. SACCI works with the wide spectrum of anti-corruption stakeholders, including the specialized anti-corruption bodies, governmental institutions at national and local levels, the private sector, and civil society watchdog organizations. SACCI seeks to promote transparency and accountability during the time of the Russia’s aggression and the Ukraine reconstruction efforts.
**Please note: Only Ukrainian citizens are eligible for this position**
Position Summary:
The Director of Finance and Administration (DFA) will facilitate efficient and effective financial and administrative operation of the SACCI program office in Kyiv, Ukraine. DFA will ensure full compliance with all MSI and USAID policies and procedures. DFA will be responsible for the management of all financial transactions and will assist in monitoring the program field budget and expenditures. DFA will ensure that all costs incurred are reasonable, allowable, and allocable. DFA will support the Chief of Party (COP) in managing financial, personnel, operational, procurement, and security matters. DFA will manage financial and administrative unit of the SACCI program, including finance, grants, procurement, and admin teams. DFA will report directly to COP. This is a full-time position for the period of 12 months.
Responsibilities:
- Review and clear all project financial transactions, including deposits, receipts, and vouchers for cash disbursements in accordance with MSI policies.
- Oversee compliance with all relevant standards across all project locations; this includes ensuring conformity with relevant donors’ requirements and MSl’s internal regulations and development of good practice standards.
- Maintain and improve project financial procedures and provide insight into the development and review of country-specific policies and Standard Operating Procedures (SOPs).
- Ensure proper recording, documenting, and reporting of all financial transactions, including preparation of monthly financial expense reports and cash and bank reconciliation statements.
- Monitor ongoing levels of expenditure as against budget and provide timely advice of likely over and under spends and ensure proper cost control of SACCI.
- Consolidate cash projections for the project’s financial needs for procurement, project activities, payroll, subcontracts, grants, maintenance and repair services, staff local travel, and projecting costs, and cash needs on a monthly basis.
- Act as focal point for daily banking matters.
- Coordinate payment of local procurements required for MSI activities.
- Review inventory records of non-expendable equipment and submit yearly non-expendable equipment report.
- Handle all managerial and financial accounting for MSI.
- Support cost-benefit analyses for some administrative/finance decisions.
- Oversee SACCI program procurement, service contracts, and grant awards to ensure compliance with USAID, MSI and local regulations.
- Maintain contractual, financial, procurement and human resources/benefits backup files for MSI.
- Preparation of monthly staff payroll.
- Lead all recruitment and HR management.
- Draft necessary USAID approval requests.
- Provide support, mentoring, training, and advice to project staff as required.
- Provide advice and assistance to COP on SACCI’s strategic management matters.
- Ensure compliance with all local laws and regulations, including but not limited to MSI registration and taxation, and act as liaison with government agencies regarding project related matters.
- Ensure project’s compliance with USAID’s Guidance for Obtaining Exception from Taxation.
- Work closely with Home Office Accounts team and Project Managers to mitigate fraud and ensure compliance to USAID/Ukraine and SACCI program regulations.
- Perform additional tasks as assigned by the COP.
Qualifications:
- Master’s degree in Finance and/or Accounting or other relevant area is required.
- Minimum five (5) years of finance management experience in USAID projects is required.
- Excellent managerial skills are required.
- Excellent organizational skills to meet deadlines are required.
- Strong communications skills – both oral and written required.
- Fluency in English and Ukrainian required.
*Deadline for applying for this position – 10 February 2023, 18:00 Kyiv time*
MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.
We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.
MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.
Reasonable Accommodations:
MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.
Only candidates who have been selected for an interview will be contacted. No phone calls, please.
