Distribution activity manager (Керівник/ця відділу)

The NGO SOLIDARITÉS INTERNATIONAL assists populations affected by conflicts and violence, epidemics, natural or climate-related disasters and economic collapse. Our humanitarian teams are committed to helping people whose lives, health and security are threatened, by meeting their most vital needs: food, water, shelter and hygiene.

Location: Lviv, Odesa, Dnipro

MISSION

Objective/aim: 

The Distribution activity manager is in charge of carrying out and accomplishing the objectives as defined in the operation proposals. 

He/she is responsible for the supervision of the operational teams assigned the Distribution activity. He/she must ensure that the distribution activities are well executed and deliver quality results, where appropriate, proposes adjustments or developments to ensure relevance.  

Main activities: 

Diagnostics and project conception 

•    Participate in the preparation and implementation of assessment 

•    Participate in the design and the financial dimension of the human and logistical programs to implement

•    Prepare the appendixes and technical chapters (of logical framework) of operation proposals 

•    Implement the activities in compliance with the annual operational strategy, SOLIDARITES International’s technical requirements and the donors criteria 

•    Participate in the development of the distribution team’s capacity in regard to techniques or new methodologies

Implementation and operational follow-up 

•    Plan the distribution activity(ies) with the support department (Administration, logistics) according to the set objectives

 •    Assess the relevance of activities, the effectiveness of interventions, and their appropriateness in light of changing circumstances and the needs of populations 

•    Propose adjustments to programs if necessary

•    Make sure the objectives for the activity(ies) under his/her responsibility are achieved

 •    Suggest and implement monitoring indicators for the distribution activity(ies) and context

 •    Use the SI management and monitoring tools for the activities, results and context 

•    Plan and supervise the implementation of the distribution activity(ies) under his/her responsibility

 •    Anticipate difficulties in the carrying out of the distribution activity(ies) and facilitate problem solving

 •    Suggest new distribution activity directions in accordance with context and indicators

 •    In cooperation with the administrative department, help draw up budgets for his/her activity(ies), budget follow up and proposal budgets for the program parts

•    Prepare Internal Order Forms (IOF) and follow orders using the logistics service

•    Report the state of decentralized inventory to the logistics department (“field” inventory)  

Capitalization 

•    Write the capitalization documents in accordance with SI tools

•    Prepare handover reports before the end of his/her employment contract and forward them to concerned parties in the mission and at headquarters

•    Ensure diffusion of SI technical documentation 

HRM  

•    Recruit the national technical staff for his/her activity(ies)

•    With the administrative department, define the prerequisites for the ‘Distribution’ vacant positions and, if necessary, adapt the referent job profile.

•    Welcome and brief new employees or volunteers working under his responsibility

•    Implement training activities in accordance with distribution operational requirements and the identified training needs.

•    Serve as intermediary between team leaders

•    Manage and support the team under his/her responsibility

•    Conduct workshops and regular or ad hoc meetings

•    Evaluate the performance of the members of his/her team(s)

•    Identify team members’ potential for advancement and communicate this information to the program manager/desk HR Referent

•    Make sure his/her team(s) follow the safety rules  

Reporting/communication/representation

 •    Share with the appropriate authority any information on the security context and any event which may have consequences on SI activities and team safety

•    Write regular reports concerning the progress of the activity(ies) under his/her responsibility

•    Write reports and annexes concerning his/her activity(ies) for donor reports and/or amendment

•    Ensure compliance with reporting deadlines and guidelines

•    Communicate with team leaders concerning the progress and results of their activity(ies)

•    Maintain a local operational communication network and positive relations with the local/governmental authorities, donor representatives, UN and other international agencies in cooperation with the program manager and Program Coordinator

•    Represent Solidarites International in meetings or forums concerning the distribution activities within his employment location

•    Represent SI on request and/or delegation

•    Respond to the requirements of Headquarters concerning specific needs

•    Write the administrative documents to be signed (MOU, handover etc.) jointly with governmental authorities, communities or partners

APPLICATIONS CLOSING DATE

27 March, 2022

The NGO reserves itself the right to extend the deadline.

APPLICATION PROCESS

Send your CV and cover letter to [email protected]

Kindly state the station (the city) you are applying for in the heading of your email.