Executive assistant, Товариство Червоного Хреста України

Purpose:

The main target is to provide professional support to Director General (DG) in daily management and administrative processes, the ability to deal with any matters that may arise in DG’s absence in an efficient and professional manner, ensuring the smooth running of routine day to day activities

Qualification Requirements: 

• University degree.
• At least 3 years of professional experience as an Executive Assistant
• preferably with minimum 2 years within humanitarian or development organization.
• Can work independently and execute tasks in a reliable and competent manner
• Ability to communicate at all levels
• Good command of English
• Experience working in an international context is an asset
• Experience from the RC movement is a strong asset
• Experience working in a fast paced, large, and/or complex work environment
• Experience in supporting senior level management in a confidential position
• Advanced MS office knowledge (including Word, Excel, PowerPoint)

Tasks and responsibilities:

• Draft internal communications and announcements, edit documents for accuracy and clarity, create or edit presentations, send internal and external email communications
• Plan activities and special events related to activities
• Coordinates and oversees DG’s tasks and execution
• Report to DG with any issues, problems, updates, or questions
• Monitoring progress towards objectives
• Assisting DG with projects and initiatives by completing assigned tasks
• Building and maintaining positive relationships with management, staff, and the community
• Assisting the director to establish and enforce budgets, timelines, and metrics.
• Communicate with DG to determine daily responsibilities for ongoing tasks
• Assist in strategic business planning and analysis
• Help facilitate clear and consistent communication between departments
• Track deadlines, action items and key deliverables for leadership team
• Problem solve complex, organizational-wide administrative issues

Location: 

Kyiv

If you are interested in this position, please send your application. All the applications will be reviewed on a rolling basis and HR may contact eligible candidates prior to the deadline for submission as such early application is encouraged.

Only short-listed candidates will be contacted for an interview.

https://redcross.org.ua/vacancy/