Executive Officer до UNICEF Ukraine

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Results

The incumbent is responsible for supporting the coordination, management and planning activities in a systematic and organized manner; managing an effective system for incoming information, including correspondence, decision memos and other institutional documents that together constitute an important part of the organization’s archive; and lastly, drafting the work plans, annual reports, correspondence and other planning documents pertaining to the goals of the team.

How can you make a difference?

The key functions, accountabilities and related duties/tasks of this position are as follow : 

1) Support to office priority setting and decision making

• Assist in managing the flow of information to the supervisor, in identifying priority matters that need to be urgently addressed by the supervisor and in proposing actions; analyze supporting documentation and summarize most relevant points for the supervisor; contribute to ensuring that appropriate action is taken by responsible section/division heads on matters brought to the attention of the supervisor.
• Confer with section/division Heads to secure timely and authoritative information relevant to matters requiring action, decisions or approval of the supervisor.
• Ensure that the supervisor is prepared for meetings and missions by drafting talking points and by researching relevant information; and by establishing contacts (within and outside UNICEF) on the subject matters to be discussed.
• Accompany the supervisor to meetings and on missions in order to prepare notes on the discussions, ensure follow-up in matters raised, and support the supervisor with any relevant input.
• Contribute to coordinating drafts of position papers and other documents relevant to the activities of the office.
• Ensure that high-level visitors are appropriately addressed, that they receive background information as  necessary, and that protocol is respected.
• Develop and maintain a monitoring system to store, retrieve and track critical correspondence, decisions, memoranda and other documents of the office.

2) Support to office planning and operations

• Research, collect and synthesize qualitative and quantitative information and data to support the establishment of comprehensive and evidence-based information for developing annual work-plans.
• Collect, draft and/or organize materials and related documentations for office strategies to ensure optimum impact, scale and sustainability of achievements/results.
• Assess and/or recommend appropriate information and materials for office initiatives verifying accuracy and quality for dissemination.

3) Support to events, meetings and conferences

• Prepares, distributes and maintains office event calendars ensuring key organizational and partner events, priorities and deadlines are reflected and updated as required.
• Contribute to preparations of logistics for events involving senior management participation. By participating in such meetings, follow up on the implementation of recommendations and actions by the relevant offices.
• Coordinate preparation of background documents and material for these meetings

To qualify as an advocate for every child you will have…

a) Education: A university degree is required in International Relations, Political Science, Public Administration, or another relevant technical field.

b) Experience:

• A minimum of two years of relevant professional work experience in external relations, public affairs or international development cooperation, preferably within the UN, or in a government institution, NGO
• Prior experience of working in coordination, planning, or in an executive office will be an asset.

c) Language Requirements:

Fluency in English and local language of the duty station is required. Knowledge of another official UN language is considered as an asset.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance.  Appointments are also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Please note, this position is for Nationals of Ukraine only.