Фахівець(-чиня) відділу логістики (закупівлі) / Logistics Officer (Procurement)

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

Job Description

Role and responsibilities

Generic responsibilities

• Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements
• Implement delegated logistic functions portfolio according to Plan of Action
• Conduct and follow up daily operational logistic activities
• Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards
• Prepare and develop logistic reports as required by Country/Area office
• Support in development of SOPs as requested
• Ensure proper filing of all support documents
• Promote and share ideas for improvement of the logistic function
• Perform other duties, as assigned by Line Manager

Specific responsibilities

• Contribute to the development of Logistics (Procurement) as a support service in NRC Ukraine. Develop required areas according to NRC policy, guidelines and Ukraine legislation. Liaise with NRC People system.
• Consult, support and provide guidance to Program and Support staff for generating of PRs, conduct market surveys and provide estimated prices to Programs/Support. Participate in Procurement/or project start up planning and obtain detailed project procurement plans for use during purchases.
• Follow up on all purchase documentation such as Purchase Requests, Requests for Quotations, Bid Analyses, Minutes and Contracts/Agreements/Purchase Orders are appropriately signed by authorized staff before any commitment orders are sent to suppliers 
• Attend Tender Committee meetings, act as Secretary of Tender Committee meetings if required and ensure Minutes of Meetings are signed by all members so as to support payments later
• Ensure compliance to NRC and where applicable donor requirements in procurement process as well as that procurement files are completed with all relevant documents to ensure audit trail.
• Active and regular search for suppliers with prequalification process (when applicable) and establishment of vendor database, which includes supplier performance information.
• Ensure that all appropriate supporting documents are prepared for approval of management, for purchases over local authorization level (execute, following appropriate authorization, the purchase and delivery of supplies in a timely and cost effective manner; revise of contracts for purchasing of Goods and Services).
• Ensure that the Agresso Procurement form is maintained and is available for distribution to Logistics Coordinator (Procurement) and other managers/coordinators on a regular weekly and monthly basis
• Train, coach and guide procurement staff to ensure Assistant level is capable to perform tasks more independently within the areas of their duty and assigned tasks
• Input all required data and reflect in right way all procurement stages in the Agresso procurement system according to the manual. Upload to the Agresso system all necessary procurement documents.
• Update Logistics Coordinator (Procurement), other Support and Program staff with relevant information about delivery of goods or providing requested services; upload all required information to Filing Tree according to procedures and NRC requirements
• Assisting in budget preparation to Logistics Coordinator (Procurement); provide weekly and other reports on demand to Logistics Coordinator (Procurement)
• Report all potential fraud cases to the Line Manager.

Competencies

1. Professional competencies

Generic professional competencies:

• Experience from working with procurement in a humanitarian/emergency/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Working knowledge or communication in English, both written and verbal.
• Proficient in Office software (Word, Excel).

Context/ Specific skills, knowledge and experience:

Context-related competencies are the knowledge, skills and experience required because of the context, location and/or current priorities in the role

• Basic knowledge of the context in the areas NRC operates.
• Working knowledge of both Ukrainian and Russian languages, written and verbal

2. Behavioural competencies

• Managing resources to optimize results
• Managing performance and development
• Analysing
• Planning and delivering result
• Handling insecure environments
• Communication with impact and respect

We offer:

• Type of contract: till the end of 2022, contingent upon availability of funds
• Salary/benefits: According to NRC salary scale, terms and conditions.
• Duty station: remote (and be decided for longer-term – Ivano-Frankivsk), Ukraine

This position is for Ukrainian nationals only.

To apply for this position please follow the link.

Please note that we will contact only shortlisted candidates.

NRC retains the discretion to cancel the recruitment.

NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.