Фахівець (фахівчиня ) з фінансових питань
ЗАВЕРШЕНО
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.
In Ukraine, UNOPS support to the partners in their reform agenda since 2017 spans the rule of law, social protection, demining, emergency response and security. The projects are funded by the EU, the Governments of Japan and Canada.
All projects have gender equality as a transversal theme, and have been contextualized within the broader Sustainable Development Goals frameworks and objectives.
Following the increased militarisation around Ukraine’s borders as well as the recognition of the so-called Donetsk and Lugansk People’s Republics by the Russian Federation, the security situation in Ukraine deteriorated rapidly, with the launch of a military offensive by the Russian Federation on 24 February 2022. Armed violence escalated in at least eight oblasts (regions), including Kyivska oblast and the capital city of Kyiv, as well as in the eastern oblasts of Donetsk and Luhanska which were already affected by conflict. The towns of Mariupol, Kharkiv, Irpin were strongly affected, so resident civilians fled their homes en masse.
Martial law and a state of war were introduced in Ukraine on 24 February 2022, and the general mobilisation of all Ukrainian males between 18 and 60 years old was ordered, while the Ukrainian airspace was closed to civilian users.
The UNOPS immediately launched its Emergency Procurement Procedure (EPP) to enable a faster response to requirements related to the crisis. The EPP provided flexibility in procurement procedures while still ensuring adherence to essential public procurement principles.
Under the direct supervision of the functional supervisor who reports to the Finance Specialist, the Finance Associate will provide financial and administrative support to the timely processing, recording, monitoring, and maintaining if financial transactions and accounts relating to payments and receipts in accordance with UNOPS’ financial rules, regulations, policies, and processes.
Summary of Key Functions:
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Administration of budgets and cost-recovery system
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Accounting. Payments, Payroll
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Office cash management
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Knowledge building and Knowledge sharing
Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:
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Preparation and modifications of budgets for projects,
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Presentation of researched information for planning and status of office’s financial resources
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Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management.
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Preparation of cost sharing and trust fund agreements, follow up on contributions within the office’s resource mobilization efforts
Accounting. Payments, Payroll
Accounting, Payments, Payroll functions focusing on achievement of the following results:
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Proper control of the supporting documents for payments and financial reports for projects; preparation of all types of vouchers; Pay Cycle and payments execution.
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Proper receipting of goods, services, and establishment of accruals.
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Approval of vendors in Enterprise system (if a senior member of the Finance team).
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Global payrolls processing in Enterprise system.
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Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, timely corrective actions on unposted voucher taken, including those with budget check errors, match exceptions and unapproved vouchers; transactions are correctly recorded and posted; payrolls are duly prepared and processed; travel claims, MPOs and other entitlements are duly processed
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Review of payment requests including supporting documents against the annual work plan.
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Timely accounts closure
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Timely response to HQ requests to resolve financial data issues.
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Timely corrective actions on erroneous data in Enterprise system. Preparation of financial reports as required.
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Maintenance of the Accounts Receivables for projects and follow-up with partners on contributions, deposits creation in Enterprise system and their application to pending items.
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Timely reimbursements, payments of costs by the Government
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Preparation of vouchers for projects.
Office cash management
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Alternate to the supervising Finance Associate/Senior Finance Associate for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
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Alternate to the supervising Finance Associate/Senior Finance Associate for daily review of zero-balance account bank statements in Enterprise system to monitor imprest level; identification and recording of contributions.
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Timely and accurate preparation of bank reconciliations.
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Alternate to the supervising Finance Associate/Senior Finance Associate for timely preparation of monthly cash flow forecast for use by Operations Manager/ Finance Analyst. Liaison with clients to obtain estimate of their cash requirement.
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Initiation of bank transfers and deals in Enterprise system.
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Creation of bank transfers (replenishment), deals and bank reconciliation processing.
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Effecting of operational Advances after submission of the reconciliation and settlement of the previous advances.
Knowledge building and knowledge sharing
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Organize, facilitate and/or deliver training and learning initiatives for personnel on finance-related topics.
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Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in human resources.
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Contribute feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
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As Key Business User provide financial management support in the financial management module of Enterprise system to internal clients.
Contract Type Education/Experience/Language requirements
Education
- Completion of secondary school is required.
- CPA, first University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable and may compensate for some of the required years of experience, but not required.
- Relevant certification in financial management or accounting a distinct advantage.
Experience
- Minimum of 6 years of relevant working experience within the areas of finance, accounting, business administration or related field is required with secondary school.
- Knowledge of UNOPS financial rules and regulations; working knowledge of ERP is an advantage
- Experience with google suite/MS office, and financial management, using electronic systems, environment and are desired.
- Some experience in UN system organizations is desirable.
Full knowledge of the working English and Ukrainian languages is required.
Contract Type
Contract type: ICA
Contract level: Local ICA Support
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Additional Information
- Please note that UNOPS does not accept unsolicited resumes.
- Applications received after the closing date will not be considered.
- Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
- UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
- Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
- We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
- For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
- All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
- It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=26174#5
