Фахівець/чиня з фінансово-адміністративної діяльності
ЗАВЕРШЕНО
Title: Finances and Administration Support Оfficer
Location: Based in Kyiv/remote with some in-country travel expected
Type of contract: Consultancy
Contract duration: Starting January 2024 , for initial period of 6 months with possible extension
Reporting to: MF Programme Manager in Ukraine
About Us
The Dr. Denis Mukwege Foundation is an international human rights organisation working together with survivors of wartime sexual violence from around the world. Established in 2016, with headquarters in the Hague and Geneva, the Dr. Denis Mukwege Foundation supports survivors‘ demands for a world where sexual violence as a weapon of war is no longer tolerated, and bears consequences for individual perpetrators and states. We work for a future where survivors receive the holistic care & compensation, they need to rebuild their lives. We create opportunities for survivors to speak out and be heard, and where they can organise to create change, influence policies, and demand justice and accountability.
We are working towards a future where sexual violence in conflict is no longer seen as inevitable but is recognised for what it is: a crime that should have consequences. We want the international community to draw a line against wartime sexual violence and to hold states and individuals accountable. See also www.mukwegefoundation.org.
Job Overview
In addition to its work connecting survivors in a global movement and supporting the work of national survivor networks, the Mukwege Foundation (MF) collaborates closely with its sister organisation in Democratic Republic of Congo (DRC): Panzi Foundation DRC, to roll out Panzi’s holistic One-Stop-Centre (OSC) model of care for survivors of sexual violence in other conflict-affected countries. This international roll-out includes 1) capacity building efforts using a linking and learning approach, 2) financial and other support to national and local multisectoral actors in the provision of holistic care to survivors of sexual violence and conflict-related sexual violence (CRSV) and 3) advocacy on national, regional and international levels.
Since 2018, MF has been engaged in Ukraine, working closely with its partner, the Eastern Ukrainian Centre for Civic Initiatives (EUCCI) and the Ukrainian arm of the Global Network of Survivors of Conflict Related Sexual Violence (SEMA Ukraine). Since the start of the crisis in February 2022, the Foundation has been supporting members of this network and the work of EUCCI to facilitate access to shelter for displaced persons and survivors. In April 2022, under the invitation of the Commissioner for Gender Equality Policy, a joint scoping mission was conducted by the Global Survivors Fund (GSF) and the Mukwege Foundation (MF) to assess how best the sister organisations could support Ukraine in strengthening a holistic approach to the prevention and response of CRSV.
Based on the findings and recommendations emerging from this mission and overall scoping efforts, on the 19th of July 2022, the Office of the Deputy Prime Minister for European and Euro-Atlantic integration of Ukraine and Apparatus of the Government Commissioner for Gender Equality Policy entered a Framework Agreement with the Mukwege Foundation and the Global Survivors Fund, outlining areas of cooperation, strategy and engagement amongst all parties for a period of one year. MF has since begun laying the groundwork of its survivor-centred holistic care programme in Ukraine.
The main responsibility of the Fin/Admin Officer will be to provide administrative and logistics support for the implementation of this MF’s country programme in Ukraine, in close collaboration with Ukrainian survivors, governmental and civil-society counterparts and other national and international partners. The Fin/Admin Officer will receive supervision from the MF Country Representative in Ukraine and technical guidance from the Mukwege Foundation team based in the headquarters in the Netherlands . He or she will be responsible for the preparation of relevant contracts including for partners, consultants and others using existing MF templates, conduction procurement procedures process in-country payments, maintain an updated bookkeeping of all income and expenditures, preparing monthly financial reports, review financial reports submitted by partners, consultants and subgrantees. The Officer is also responsible to support the in-country team, short-term experts and MF visitors with the fin/admin/logistical preparation of all programme activities, including travel and events organization.
Main Responsibilities
Finances
- Responsible for ensuring the sound financial execution of project activities by MF or by partners.
- Responsible for documenting and archiving in-country expenses and preparing monthly financial reports for submission to HQ.
- Responsible for in-country payments processing.
- Responsible for contributing to financial proposals and reports for donors and different projects.
- Responsible for ensuring and accompanying MF’s in-country team, partners, and consultants and subgrantee’s in the use of relevant MF financial tools (budget, financial report, expense claim etc forms and templates).
- Responsible for updating relevant financial tracking information, including MF’s expense tracker tool.
- Responsible for reviewing and approving Due Diligence forms submitted by MF in-country partners and subgrantee’s.
- Responsible for reviewing and approving financial reports submitted by the MF in-country partners, consultants and subgrantee’s
Administration and Logistics
- Responsible for the supporting MF in-country team in the development of partner contracts and sub-grantee agreements with relevant international and national partners based on existing MF templates.
- Responsible for supporting MF in-country team in formal communication with State stakeholders
- Responsible for supporting the Programme Manager MF in-country team
- with procurement procedures and processes in line with donor and internal requirements.
- Responsible for ensuring secure and up-to-date archiving of all relevant office documentation on MF Sharepoint.
- Responsible for ensuring the financial, logistical and administrative requirements of travel for in-country teams, visiting experts and other MF staff on mission.
- Responsible for ensuring financial, logistical and administrative requirements for the organization of MF events in Ukraine
- Responsible for accompanying partners in procurement procedures and processes as needed.
Profile and qualifications
- Bachelor required (Master level qualification recommended)
- Progressive career with a minimum of 5 years in the financial/legal/administrative/logistics fields
- Demonstrated experience, preferably gained in different organisations and/or a network setting
- Proven skills in building and maintaining a culture of trust and fairness
- Well-developed diplomatic skills (empathy, representation, negotiation)
- Flexible and proven ability to adapt and respond to the changing environment
- Attention to detail
- Accurate, problem solving and strong communication skills
- Fluent in Ukrainian and advanced in English
What we offer
- 6-month contract based on 40 hours per week with possibility to extend
- Full-time gross salary range of € 1,300 – € 2,000 , depending on experience
How to apply
Please send your cover letter and CV to Brynn Campbell at [email protected] , by 24h00 CET, December 19 2023.
