Finance Assistant / Асистент-(ка) з фінансових питань

USAID Energy Security Project

Finance Assistant

Project Summary

The Energy Security Project (ESP) is a five-year project funded by the United States Agency for International Development (USAID)[1] and the largest USAID project in Ukraine so far. The ESP is implemented by a USAID Contractor, Tetra Tech ES, Inc., a California-based leading provider of services in the areas of water, environment, infrastructure, resource management, energy, and international development.[2]

The ESP mission is to enhance Ukraine’s energy security, improve the energy legal and regulatory environment in the country, and increase the resilience of Ukraine’s energy supply. This will help to support the country’s economic development and sustain its democracy. ESP is working closely with the Government of Ukraine (GOU) to develop competitive energy markets. By doing so, ESP will facilitate private sector-led energy investments to provide affordable, reliable, resilient, and secure energy for all Ukrainians. ESP is currently in the fifth year of implementation and will run through June 2023.  In November 2022, ESP is expecting to extend its project up till June, 2025.

**Please note: Only citizens of Ukraine are eligible for this position. **

Position Summary:

Tetra Tech ES, Inc, is currently looking for a Finance Assistant who will be responsible for a timely provision of financial and logistical support to all program financial, accounting activities and for the implementation of financial systems, procedures, and policies. The Finance Assistant will ensure coordination and effective sharing of information and resources within the department.

The Finance Assistant will work cooperatively with the project Finance Manager, employees, short-term consultants and partner organizations to contribute to the success of the program. This position will report to the Finance Manager and work closely with the entire project team to plan, coordinate and track program support services and activities. This is a full-time position located in Ukraine.

Main Responsibilities:

• Review all payment requests, ensuring that all back-up documentation and approvals are available for transactions;
• Enter bank payment orders into online bank application;
• Collect, scan and file original accounting documents;
• Proactively identify errors and/or missing documentation to ensure compliance of financial documentation;
• Assist the finance and operations teams with ensuring all financial documentation is filed (securely) in both hard copy and scanned and saved in project digital files;
• Calculate drivers’ services fees on a monthly basis and prepare supporting documents for payments;
• Prepare letters, correspondence, requisitions, and other forms of documents of consequence to be signed by management;
• Assist with occasional auditing of expenses, bank deposits, issuing payments to vendors, as well as ensuring proper stewardship and accounting of funds for in-kind and cash grants, other program activities, and program operations;
• Assist full-time employees and consultants with preparing expense reports;
• Provide general assistance to Finance Manager with the preparation and review of expense reports;
• Other ad-hoc duties;

Qualifications:

• Bachelor’s degree, preferably in Business Administration, Finances or Public Administration;
• Minimum of three (3) years of relevant experience;
• Prior experience with USAID-funded projects is strongly preferred;
• Demonstrated and in-depth knowledge of administrative systems;
• Highly motivated, energetic, independent, self-starter, with strong customer service orientation;
• Highly organized with keen attention to detail and ability to prioritize multiple responsibilities;
• Proficiency in computer applications including MS Office: Word, Excel and PowerPoint;
• Strong communications skills – both oral and written;
• Fluency in English and Ukrainian required. 

In return the Finance Assistant will get:

• The possibility to progress the career in Finance by working in international technical assistance project;
• The ability to shape and manage own career in a modern, inclusive work environment of international and Ukrainian experts;
• A work/life balance, as well as paid 24 working days of vacation and 12 working days of sick leaves;

To apply: Please submit a CV in English and a brief cover letter with the title of the position in the subject line to [email protected]. 

There is no deadline associated with this position, Tetra Tech may fill the position when a qualified person is found.  Only candidates who have been selected for an interview will be contacted. 

To find more about USAID Energy Security Project, visit the Project website https://energysecurityua.org, follow us on Facebook https://www.facebook.com/usaidesp/, LinkedIn https://www.linkedin.com/company/energysecurityua/ and Youtube

[1] https://www.usaid.gov/

[2] http://www.tetratech.com/en/markets/international-development