Finance Assistant SC-5 / Фахівець/чиня з фінансових питань

Всесвітня продовольча програма (ВПП ООН) — це гуманітарна організація ООН, яка надає продовольчу допомогу у вигляді грошової допомоги, сертифікатів або продуктів харчування громадам, що постраждали від війни. У своїй діяльності ВПП керується гуманітарними принципами нейтралітету, неупередженості, гуманності та незалежності. Спираючись на відданість та професіоналізм наших 24 000 співробітників по всьому світу, Всесвітня продовольча програма (ВПП) працює в понад 123 країнах і територіях, щоб доставляти життєво необхідну їжу людям, які залишилися переміщеними внаслідок конфлікту та знедоленими внаслідок катастроф. Крім того, ВПП допомагає окремим особам і громадам знайти кардинальні рішення для багатьох проблем, з якими вони стикаються, будуючи краще майбутнє.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

• Vacancy Announcement n°: JR106657
• Job Title: Finance Assistant
• Type of Contract: Service Contract
• Unit / Division: Finance Unit / WFP Ukraine
• Duty Station: Multiple duty stations (Kyiv, Lviv)
• Duration: 12 months (renewable)
• Closing date: 30 November, midnight (Eastern European Time)

Call for application: This is a call-for-application. If you are interested in joining our talent pool, submit your application. In case of any future opportunities that match your profile, you may be invited to apply and undergo a selection process.

Upon the completion of a competitive selection process, successful candidates will be placed on the roster and rostered applicants may be contacted in the future on an as-needed basis, for immediate opportunities.

About WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

What will you do in this position?

The incumbent will handle various finance tasks, including invoice and payment processing, disbursement management, petty cash oversight, and financial authority administration. Responsibilities include verifying invoices, tracking revenue, supporting VAT reimbursements, and coordinating across units for timely financial operations.

The role operates under minimal supervision, with job holders expected to produce organized and accurate work and perform specific business support tasks.

Why work with us?

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians, displaced families, and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 3.3 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south of Ukraine do not have reliable access to nutritious food.

WFP uses a combination of food and cash assistance to support communities affected by the war. This includes working with local partners to distribute food boxes in areas near the frontline and providing cash transfers in locations where people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 3.01 billion meals to people displaced and affected by the war.

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• WFP offers a competitive benefits package including salary, leave plus a medical insurance.

At WFP Ukraine, we offer a wide range of benefits and entitlements for Service Contract holders. Some of them are:

• Competitive salaries per job level
• Pension contribution added to net salary
• Medical insurance with the possibility to enroll eligible dependents
• Applicable danger pay (revised on quarterly basis)
• Annual leave — 30 days per year
• 18 weeks of parental leave for birth mothers and 4 weeks of parental leave for non-birth parent
• 1 day per week remote working option within the duty station (subject to conditions)
• Accessible premises & reasonable accommodation
• Learning & development opportunities

How can you make a difference?

In this position, you will have to:

Invoice and Payment Processing

• Process and verify invoices and payments, coordinating with finance team members for accuracy.
• Manage data entry, template creation for electronic payments, and support travel and DSA processing.

Disbursement and Cash Management

• Prepare and report weekly cash positions and assist in VAT-related claims and operational advances.
• Support petty cash management and maintain the security of the Safe Content Register.

Financial Compliance and Authority

• Assist in maintaining the financial authority dashboard, ensuring compliance with policies and consistent updates.
• Monitor expenditure forecasts and provide monthly reports to facilitate decision-making.

Vendor and Account Management

• Manage and confirm vendor account balances and support annual reviews to ensure compliance.
• Verify vendor claims and receivables, ensuring timely payments according to finance regulations.

Revenue and VAT Reimbursement Support

• Facilitate outgoing invoices, track revenue receipts, and assist in VAT reimbursement processes by compiling and verifying documentation.

Financial Monitoring and Reporting

• Generate reports on outstanding financial items, collaborating with other units to address discrepancies.
• Record all expenses against the budget, ensuring timely processing of external payments.

General Financial and Procedural Support

• Provide guidance and training to support staff and offer procedural and technical assistance across finance and budget operations.
• Compile data from various sources for reporting on budgets, finance, and accounting, addressing discrepancies as needed.

Perform any other duties as may be assigned relating to Finance within the role of a Finance Assistant.

To join us in saving lives, changing lives, you will have:

Education: Completion of secondary school education. A post-secondary certificate in Finance or a related functional area is preferable.

Experience: Five or more years of progressively responsible work experience in finance or relative business stream with experience in general administrative work.

Post-secondary education can compensate for some years of experience. For example, you will be considered as eligible if you have:

• Two (2) years of work experience in combination with a Master’s Degree;
• Three (3) years of work experience in combination with a Bachelor’s Degree.

Knowledge & Skills:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention. Ability to offer guidance or basic on-the-job training to more junior staff.

Language: Fluency (level C) in both English and Ukrainian languages.

Before you apply…

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [відгукнутися].

How do you apply…

To be considered, you are invited to apply via WFP’s recruitment portal. CV and cover letter must be submitted in English language.

Резюме приймаються виключно через кар’єрну сторінку WFP: https://wd3.myworkdaysite.com/en-US/recruiting/wfp/job_openings/job/Finance-Assistant-SC-5—Lviv-or-Kyiv–Call-for-applications-_JR106657

Only those who are short-listed candidates will be contacted for the next steps of our recruitment process.

We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.