Finance Аssociate, NPSA – 7 (Dnipro/Poltava/Odesa/Lviv/Uzhhorod)
ЗАВЕРШЕНО
In Ukraine, UNDP operates in five programmatic areas of support: government capacities for crisis response and management; sustaining provision of public services; emergency works facilitating return and reconstruction; incomes, livelihoods and the private sector response; and civil society and maintenance of the social fabric.
The war in Ukraine has already resulted in significant loss of life; unprecedented displacement, internally and towards neighboring countries; and devastating destruction of infrastructure. Eighteen years of socio-economic achievements in Ukraine are at risk. UNDP’s core engagement is to preserve development gains as fully as possible, and to return Ukraine to pathways towards achieving the SDGs as quickly as possible.
UNDP launched its Resilience Building and Recovery (RBR) framework for Ukraine on 11 April 2022 to immediately respond to the development and humanitarian challenges. The overall objective is to preserve development gains in Ukraine, mitigating risks of descent into a governance and service delivery crisis, embedding activities for recovery from the onset of the humanitarian effort, and facilitating a swift return to development pathways and processes for national attainment of the SDGs.
The United Nations Recovery and Peacebuilding Programme (UN RPP) is an integral part of UNDP’s offer via the RBR framework. The UN RPP has addressed priority needs in the east of Ukraine arising since the outbreak of the armed conflict in spring 2014. The Programme supports the economic recovery of war-torn communities, further accelerating the decentralization and health-care reforms in these regions and strengthening community security and social cohesion in target communities. Although the UN RPP was initially designed to respond to and mitigate the causes and effects of the armed conflict in east of Ukraine, after the large-scale Russian invasion began on 24 February 2022, the Programme expanded its activities to the most war-affected oblasts of Ukraine, located primarily in the east and south of Ukraine.
Based on previous experience and to support the strengthened resilience and early recovery of war-affected communities in the selected target areas of Ukraine, UNDP and the European Union, a long-term partner (including for UNDP’s programme in the east), have in parallel launched the “EU4Recovery – Empowering Communities in Ukraine” (EU4Recovery) project, which will ensure a multiplier effect by further expanding key interventions mentioned above. EU4Recovery interventions are grouped under the following key objectives:
• Target communities have increased access to quality public services that respond to the needs of all population groups, with a particular focus on the most vulnerable.
• Community security is enhanced, and the social fabric is maintained in project target areas.
EU4Recovery is being implemented via an area-based approach, whereby the synergies to be extracted from a multi-sectoral approach have maximum impact on the lives of individuals at community level.
The incumbent will accelerate gender equality and women’s empowerment with all implementations and promote UNDP’s mandate as a gender-responsive organization with zero tolerance for any kind of discriminatory and abusive behavior, including sexual harassment, sexual exploitation, and abuse.
- Prepare accurate financial reports and forecasts, including monthly and quarterly disbursement reports and financial reports for donors
- Monitor outstanding donor reports to donors and initiate follow-up actions with Country Office
- Follow up on errors in chart fields or over expenditures and ensure proper adjustments are made
- Assist in the maintenance of the General Ledger, analyzing and reconciling accounts with supporting modules
- Respond to requests to resolve financial data issues
- Prepare other regular finance indicators or management reports as requested
- File and archive supporting work papers and documents
- Provide budget setup support to permit accurate reports in formats required by Donors
- Provide project staff with training on budget formats for donor-specific reporting requirements.
II. Administer and implement financial procedures focusing on the timely closure of projects:
- Perform and provide advice for financial project closure of projects
- Monitor, reconcile, and follow up on the status of closed projects not yet financially closed
- Prepare various reports on project closure status and initiate follow-up actions
- Ensure proper control of the supporting documents for refunds to donors and general ledger journals
- Regularly communicate with management.
III. Provide accounting and administrative support to the project Team focusing on the achievement of the following results:
- Prepare and review payment invoices based on proper supporting documents authorized by the budget owners and project managers
- Prepare various reports on incomplete/unpaid invoices and initiate follow-up actions, and corrective actions on unposted invoices, including invoices with budget check errors, match exceptions, and unapproved invoices
- Ensure Proper control of the supporting documents for payments, accounts receivable, and General Ledger journals
- Maintain the internal expenditures control system, which ensures that invoices processed are matched, and completed, transactions are correctly recorded and posted in Quantum, and other entitlements are duly processed
- Prepare/assist in the preparation and monitoring of programme and operational budgets and maintain necessary budgetary controls and records
- Assist programme management in the preparation of annual work plans of the programme, prepare and enter accurate budget revisions in the ERP system
- Coordinate and facilitate project audits for the project
- Perform other duties as assigned by the programme and/or UNDP management.
IV. Facilitate knowledge building and knowledge sharing focusing on the achievement of the following results:
- Build and strengthen the capacity of the project team in the areas of financial donor reporting and project closure, including conducting training in your region
- Assist and provide input to training materials for the operations/project staff on financial donor reporting and project closure or other related finance items
- Actively participate in knowledge sharing and changes of duties with other staff in the unit, as requested by the management, to ensure that all duties have backup staff assigned and trained
- Ensure full compliance with amendments to International Public Sector Accounting Standards (IPSAS)
- Ensure full compliance with all UNDP Financial Regulations and Rules, Operations manuals, Internal Control policies and procedures, Standard operating procedures, Finance manuals, and Delegations of Authority to ensure consistency across UNDP and harmonization with other UN Agencies.
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Cross-Functional & Technical competencies
Finance – Financial planning and budgeting – Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting
Business Management – Project Management – Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
Business Management – Risk Management – Ability to identify and organize action around mitigating and proactively managing risks
Business Management - Communication - Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Business Management - Monitoring – Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
Digital & Innovation - Data analysis – Ability to extract, analyse and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making.
Required Skills and Experience
- Secondary Education. University degree in Finance or Accounting desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
- Candidate with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.
- Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required.
- For fully qualified accountants from an internationally accredited institute of accountancy or for those that have full completion of the UNDP Finance Training and Certification Programme (FTCP), no UNDP Accountancy and Finance Test (AFT) is required.
- Minimum of seven (7) years with Secondary education or four (4) years with University Degree (Bachelor´s Degree) of relevant experience, including but not limited to providing financial support to operational activities or projects, at the national or international level is required.
- Working experience in web-based ERP financial systems (i.e., SAP, PeopleSoft, Oracle, etc.)
- Experience in budget preparation and monitoring, reporting against the budget is an advantage.
- Experience in financial reporting to donor and/or external stakeholders is an asset.
- Experience in working on similar positions with international/national organizations/projects/NGOs/audit companies/IT companies would be considered as an advantage
Language:
- Fluency in Ukrainian and working knowledge of English is required.
EADLINE FOR APPLICATIONS 08 August, 2023.
If you wish to apply for this or other positions, please visit UNDP in Ukraine website, section Jobs and apply:
UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy.
Qualified women are strongly encouraged to apply.
