Finance Аssociate, NPSA6

 Today Ukraine is facing its most serious challenges since achieving independence in 1991. The ongoing war has already resulted in significant loss of life, unprecedented displacement, internally and towards neighboring countries, and devastating destruction of infrastructure. The UN Ukraine Flash Appeal shows that at least 15.7 million people are in immediate need of emergency assistance and protection. Early projections indicate that if the war should continue in the medium to long term, up to 90% of the Ukrainian population could face poverty and extreme economic vulnerability, and the country’s socio-economic progress could be set-back by almost 20 years. In the short-term, 62% of the population is at high risk of falling into poverty. Ukraine’s economy is set to shrink by 45% this year due to the war and even with a moderate recovery in the next few years, by 2025 the GDP would still only be two-thirds of the pre-war GDP in 2021.

In addition, the country faces losses of many people’s lives and devastative destruction of infrastructures and economic bases. Currently, more than 50% of the energy infrastructure damaged, causing the massive disruption of energy supply nationwide with millions of people experiencing power outages and challenges in heating. Extensive scale of destruction of infrastructure, rehabilitating or constructing infrastructures and installing equipment with necessary supply of the materials is urgently required to restore or maintain life-line and key basic services, followed by removal or mines and explosives as well as debris.

The Finance team supports the Country Office (CO) in the promotion of its sustainable development agenda by continuously enhancing CO financial performance, delivering sound management of financial resources, and ensuring strong accountability through informed decision making, effective financial management processes, and transparent financial reporting that complies with international standards and regulatory guidelines in a crises conditions. 

1. Support implementation of operational strategies:

 –  Contribute to the CO financial activities, ensures that financial recording/reporting are in full compliance with UNDP Programme and Operations Policies and Procedures (POPP) and strategies. 

 –  Prepare reports containing analysis of the CO cost recovery services and provides support in preparation of CO financial status reports.

2. Support functioning of the optimal cost-recovery system:

 – Provide inputs for preparation of cost-recovery and Direct Project Costs (DPC) bills in Quantum for the services provided by UNDP, and follow up on cost recovery

3. Provide accounting and administrative support to the Finance Unit:

-  Provide support in ensuring proper control of the supporting documents for payment invoices and proper document management including systematic archiving. 

-  Support the preparation of financial reports for management funds/budget balance. 

-  Prepare all types of invoices for projects and non-ERP Agencies. 

-  Maintain a proper filing system for finance records and documents. 

-  Maintain the internal expenditures control system which ensures that invoices processed are matched and completed; transactions are correctly recorded and posted in ERP; and travel claims and other entitlements are duly processed. 

-  Support the preparation of payment documents, reports, documentation and reconciliations

- Provide information on the status of financial resources as required.

Under the overall guidance and supervision of the Finance Analyst, the Finance Associate will work in close collaboration with the operations, programme, and project staff to exchange information and ensure consistent services delivery ensuring high quality and accuracy of work. 

• Highly motivated, pleasant character with good teamwork spirit;
• Excellent interpersonal and communication skills;
• Systematic, organized, proactive, motivated, and meticulous with an ability to be flexible and adaptive;
• Ability to perform a variety of standard tasks related to screening and collecting of project documentation, projects data entering preparation of revisions, filing, provision of information, and reporting.
• Proficiency in the usage of computers and office software packages (MS Word, Excel, etc.)

• Secondary Education. University degree in Finance or Accounting desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
• Candidate with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.
• Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required.
• For fully qualified accountants from an internationally accredited institute of accountancy or for those that have full completion of the UNDP Finance Training and Certification Programme (FTCP), no UNDP Accountancy and Finance Test (AFT) is required.