Finance Officer at USAID ERA/ Фінансовий(а) спеціаліст(ка)

Lviv/Kyiv 

AGRI-UKRAINE GRAIN EXPORT LOGISTICS

USAID’s Economic Resilience Activity (ERA) is one of USAID’s core partners implementing the $350 million Agriculture Resilience Initiative – Ukraine (AGRI-Ukraine) that was established in 2022 to bolster Ukrainian agricultural exports and alleviate the global food security crisis exacerbated by the war. Under AGRI-Ukraine, ERA partners with public and private companies to complement and leverage urgently-needed grain transportation and transshipment investments.

INFRASTRUCTURAL IMPROVEMENTS

ERA also directly supports the Government of Ukraine, including the State Agency for Restoration and Development of Infrastructure of Ukraine (SARDI), the State Customs Service and Ukrainian Railways, to upgrade 42 of Ukraine’s border crossing points (BCPs). Modern and more efficient border infrastructure and customs procedures will reduce export costs and increase export capacity, enabling  Ukraine to scale trade and advance its path to EU integration. 

About the job

The Finance Officer will be pivotal in supporting financial management and compliance within the USAID ERA project. This position will maintain accurate financial records, prepare financial reports, and ensure adherence to USAID regulations and guidelines. The Finance Officer will collaborate with the finance team to allocate and utilize resources for various projects and programs. The Finance Officer is based in Kyiv or Lviv and reports to the Finance Manager /Senior Finance and Compliance Manager. 

RESPONSIBILITIES:

• Ensures that accounting policies and practices are carried out in accordance with GAAP standards and local accounting standards; project internal controls are established and implemented by DAI policies, USAID rules/regulations, and the contract terms.
• Monitors and reports on partner/vendor payment schedules and obligations.
• Assists in preparing information for any contractual financial reporting requirements (if applicable);
• Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with DAI’s regulations.
• Initiates wire requests for field project implementation.
• Verifies vendor invoices for accuracy.
• Verifies the accuracy of expenses and project accounting codes.
• Audits travel requests and expense reports for accuracy and compliance.
• Prepares and submits monthly financial reports for review to the Finance Manager and Senior Finance and Compliance Manager.
• Responsible for recording and assigning costs based on approved budget in the field accounting system (vFER);
• Uses field accounting system (vFER), cloud software for backup documentation, and DAI’s operations system (TAMIS), etc., regularly.
• Supports preparation of internal and external audits.
• Analyzes and reconciles project inventory regularly, ensuring that the value/purchase price of project assets reflected in the inventory register agrees with the total shown in the cumulative non-expendable account balanc
• Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
• Performs monthly bank reconciliations and routinely monitors bank account balances.
• Compiles backup documentation for all project-related transactions and ensures completeness and appropriate review and approvals are documented; scans and uploads the backup documents in DAI archiving systems.
• Maintains files on grant/ procurement/subcontractor documents and modifications as applicable.
• Responsible for maintaining file management systems for soft and hard copy documentation.
• Ensures taxes are paid, tracked, recorded, and reported to Ukraine tax authorities and USAID.

About you 

• A. Degree in Accounting, Finance, Business Administration, or equivalent.
• 4+ years of relevant experience and progressive responsibility in finance and accounting, office administration, and project operations at the mid-level of an organization
• Experience with enterprise accounting software and Microsoft Office suite
• Demonstrated knowledge of internal controls and audit processes (e.g., procurement, local subcontract agreements, etc.)
• Demonstrated report writing skills in English is required. 

WE OFFER

Contract length: 12-month employment agreement with a possibility of extension.

Benefits Package:

• 28 calendar days of annual leave
• 10 days of internal well-being paid leave per annum
• Medical Insurance for ERA staff and their families
• Life Insurance for ERA staff
• Coverage of all expenses for the business trips
• Military reservation is possible and granted if you are on a relevant military register

Start date: August 2024 

Application process

All applicants must send a cover letter and updated CV (no longer than four pages) in English to [email protected] 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran. 

Closing date for applications: July 23, 2024. 

For further information about DAI GLOBAL LLC, please consult our website era-ukraine.org.ua.