Finance Officer / Фахівець (-чиня) із фінансових питань

Background:

Global Communities is responding to the crisis in Ukraine, delivering humanitarian, recovery, and development assistance through a community-led response. Global Communities’ response is designed with the goal of saving lives, reducing suffering, and addressing urgent needs while supporting communities to lead their own response and prepare for recovery.  

The Finance Assistant reports and follows the technical direction and guidance of the Finance Specialist and provide support to the effective financial reporting, accounting of GC mission in Ukraine.

Responsibilities:

The overall responsibility of Finance Officer will be the day-to-day financial transactions processing, accounting and archiving. And assisting the finance specialist in their tasks.

The Finance Officer is responsible for the following:

• Ensure daily data input into QuickBooks accounting system, prepare Journal Entries and record all transactions in the QB in an accurate, efficient, and timely manner.
• Control and verify that all payment transactions are assigned to the correct account codes, cost centers, budget codes and have the accurate and sufficient descriptions in the accounting system.
• Filing all entries and ensure that all required supporting documents are attached to each entry.
• Prepare balance sheet accounts schedules monthly, ensure they reconcile and advice for any corrections if needed.
• Assist the Finance Manager in the Month/Year end closing, booking & reconciliation of the prepayments, matching process, balance sheet clearing)
• Prepare bank and cash reconciliations, ensuring balances are tracked on daily basis.
• Keeping track of the Receivables balance, ensuring that advances are cleared in a timely manner.
• Keeping track of the Payables balance, ensuring that invoices are paid on time.
• Keeping track of fixed assets and run reconciliations.
• Process and reconcile travel claim for GC staff and provide assistance to staff on processes and documents.
• As assigned by the Finance Manager, preparing and follow daily payments, make the payments and supporting documents ready for the next level reviewer. 
• As assigned by the Finance Manager, prepare wire transfers; ensure information is accurate, complete and posted in the online banking system.
• Update internal trackers as instructed by the Finance Manager.
• Ensure all tax schedules are paid in a timely manner.
• Assist in facilitating any donor site visit, external or internal audit.
• Provide general support if needed as directed by the Finance Manager. 

Education and Training

• A university degree in finance, accounting, business administration or a combination of experience (4 years) and education working in this sector is required.

Experience

• Knowledge of International Accounting Standards and local accounting practices in Ukraine.
• A minimum of 2 years’ experience in Finance and Accounting.
• Past work with local NGOs and/or international donor funded programs preferred.

Technical skills

• High analytical and reporting skills.
• Team player with excellent planning skills
• Self-motivated and proactive.
• Excellent command of excel, MS office and other database applications.
• Flexible and adaptable to changing working condition.
• Able to prioritize and meet deadlines.

Language skills

• Good command of spoken and written Ukrainian and English is mandatory

Interested candidates are asked to send CVs and Cover letters to [email protected] as soon as possible, indicating position title in the subject line. Interviews will be conducted on a rolling basis. Position is open until filled.

Global Communities is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment, without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.