Фінансовий спеціаліст (-ка) / Finance Officer

Position: Operations Management

Within the Expertise France Shared Support Unit (SSU) in Ukraine, the Finance Officer, based in Kyiv, reports to the Administrative and Financial Manager (RAF). 

He/she has a functional link with the entire SSU administrative, accounting and financial team.

He/she is responsible for the financial monitoring and budgeting of Expertise France projects in Ukraine, as well as for the production of donor reports, accounting closures and project audits.

Missions:

The tasks entrusted to the Finance Officer :

Accounting management

•         Ensures that the accounting journals and cash flow journals of the projects in the project portfolio match each other
•       Ensures that project portfolio expenses are correctly recorded in the accounts (general and cost accounting): names, accounting codes, cost accounting codes, lettering, exchange rates, etc.
•       Prepare list of payment orders in online banking system.
•          Participates, under the supervision of the RAF, in the closing of accounts.
•         Under the supervision of the RAF, ensures compliance with the accounting document archiving policy.

Financial management

•          Ensures that contractual and financial information is available
•      Prepares and monitors financial follow-up according to Expertise France’s established format.
•    Checks monthly financial monitoring (expenditure allocation, consumption, forecasts, etc.) of projects in conjunction with project managers
•          Supports project managers in completing their monthly financial reports.
•     In liaison with the RAF, prepares internal and external (donor) reports for projects in his/her portfolio. 
•         Under the supervision of the RAF, prepares and accompanies any audits or controls of projects in the portfolio. 
•      Prepares monthly and semi-annual budgets for projects in conjunction with the RAF (initial budget, revised budget and landing forecasts).

Head office payments

•          Checks supporting documents before processing project payment requests
•          Issue payment orders for project expenditure

Internal control

•       Implements internal control within projects (transmission of procedures, monitoring of their appropriation, participation in the improvement of operational practices in terms of financial accounting, etc.).

Archiving

•          Implements the archiving procedure for Finance files. 

In view of the functions performed by the person concerned and the capacity-building work carried out within the Administration, Accounting and Finance division, this job description is not exhaustive.  

Project or context description

About Expertise France:

Expertise France is the French Public Agency of Technical Cooperation.

The agency intervenes on four priority areas:

•           Democratic, economic and financial Governance
•           Stability of countries in crisis/post-crisis stability and security
•           Climate change and urban sustainable development
•           Health systems reinforcement, social protection and employment.

With an activity volume of 191 million of euros, more than 500 projects in the portfolio in 100 countries and 63 300 days of expertise delivered per year, Expertise France marks its intervention under the French policy of solidarity, influence and diplomacy.

Ukraine is quickly becoming one of the countries of intervention of Expertise France. The agency operates there national and regional projects and intervenes under a wide range of thematic (health, local governance, justice sector reform, support to innovation and entrepreneurship…)

Required profile

PROFILE

Diploma / Experience

•    Master’s degree in accounting and finance, economics, international cooperation or equivalent;
•    At least 5 years’ successful experience in a similar position. Experience in the field of cooperation/development/humanitarian aid is a plus;
•          Excellent command of the Office pack, in particular Excel and other office software;
•           Mastery of Sage accounting software is an asset.
•           Knowledge of international donor systems and procedures. 

Skills

•        Integrity, thoroughness and organizational skills
•     Communication and writing skills
•     Patient and responsive
•       Sense of responsibility
•       Sense of autonomy, initiative, flexibility
•       Ability to work under pressure
•        Ability to work as part of a team in a multicultural environment
•       Fluency in written and spoken Ukrainian and English; French a plus.

Additional information

Location: Kyiv, with occasional travel within the country

Additional information

Type of contract: 29-month fixed-term Ukrainian employment contract, renewable

Start date: ASAP

Remuneration: according to EF salary scale and profile

The selection process will take place in three stages:

• Firstly, a shortlist will be drawn up freely by Expertise France.
• Secondly, short-listed candidates may be invited to take written tests to assess their technical and linguistic skills.
• Thirdly, short-listed candidates may be invited for an interview.

Deadline for application : 20/02/2024 19:05

Please send applications via the link https://expertise-france.gestmax.fr/10298/1/finance-officer-h-f/en_US?backlink=search