Фінансовий/а офіцер/ка / Finance officer

BACKGROUND

HELVETAS is the largest Swiss nongovernmental organization with a dual mandate for long term development and humanitarian response. It has been present in Ukraine for several year implementing development projects mainly through local partners.

During 2022 HELVETAS initiated emergency assistance. Currently we are building our operational presence to deliver comprehensive response to the current humanitarian crisis. HELVETAS plan to be active in Ukraine for next 5 years.

Starting date:  ASAP

Duration:        6 month – 1 year, renewable 

Duty Station:   Kyiv / Kharkiv (50%/50%, 60%/40%)

GENERAL POSITION SUMMARY

The position holder works under the direction of the Finance manager based in Kyiv. 

Responsibilities 

• Assist the Finance Manager in reviewing all financial reports and supporting documents of partner organisations;
• Prepare Bank and Cash payments;
• Ensure to update Expense Journals and Cashbooks in Excel on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies;
• Submit Bank statements and signed Cash Inventory and Cash Books to Finance Manager before the 5th of each calendar month;
• Ensure month end accounting is carried out including cash counts and bank reconciliation are on a timely manner;
• Ensure that all expenses are entered into the BAS accounting programme on a monthly basis for accounting purposes in accordance with Ukrainian legislation;
• Validate and sign Purchase Requisitions, Approval of Payment from Finance side;
• Ensure accounting entries are made in line with internal guidelines and Ukrainian legislation accurately and timely by reviewing and approving journals before their postings;
• Ensure that scanned vouchers are saved in OneDrive on a monthly basis;
• Check log sheets and fuel-calculation forms provided by Logistic Manager, provide fuel-advances and fuel reimbursement.
• Actively take part in harmonization of operational work: sharing with ideas, creating tools, updating guidance etc.;
• Providing other finance support in office if needed;
• Ensure support cost are allocated (fuel, salaries, rent etc.) based on accountable cost drives backed with relevant supporting documents.

Requirements

• Minimum 3 years of relevant experience 
• Strong computer skills in MS Office programs particularly Excel, 1C, BAS. 
• Strong organizational skills as well as attention to detail
• Good oral and written English skills

HELVETAS offers highly competitive salary and possibility of partial home office.

To ask any questions or apply email to [email protected] by 29th of February 2024.