Grants Manager – Community Action for HIV Contrоl

Pact Overview:

At the heart of Pact is the promise of a better tomorrow.  The promise of a healthy life.  Of a decent livelihood. Of sustainable natural resources that benefit communities.  Now more than ever in its 42 -year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Pact Inc, is implementing a USAID-funded project Community Action for HIV Control. The project goal is to accelerate Ukraine’s efforts to achieve HIV epidemic control by 2030 by improved prevention, testing and linkage to care among key and priority populations.

Position Summary:

Under the Deputy Chief of Party supervision, the Grants Manager will provide effective and efficient sub-awards management and administration to achieve the program goals, working with partner organizations of all levels. The Grants Manager (GM) is responsible for the entire cycle of an award process from pre-award to close-out focusing on regulatory compliance, assessment and mitigation of business risks, and enforcement of Pact’s policies and procedures. The GM also serves as a technical resource to Pact staff in interpreting donor rules and regulations and contributes to contractual discussions and negotiations with donors. In addition to contributing to prime award administration, the GM will also provide expert support to subgrant administration, contracting, and procurement activities under prime award.

Duties and Responsibilities:

• Directly supervise a team of professional level Grants staff in accordance with the organization’s policies and applicable laws, including interviewing, hiring, and training employee; planning, assigning, and directing work; setting goals and appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems;
• Lead the full cycle of grant management activities, from planning through selection, pre-award assessment, negotiation, monitoring/compliance visits, and closeout;
• Oversee the timely and accurate use Pact’s contract management system (Salesforce) and accounting system (Serenic Navigator) for grants issuance and management. Ensure all required documentation is available and stored as per respective Pact policy;
• Provide input to formative discussions with other project units on project planning and implementation with focus on special grant compliance issues and sub-award management; reviews proposal budgets for cost realism, regulatory compliance, indirect cost rate recovery, invoicing implications, and business risks; and coordinates review and negotiation of subawards, including scope of work, budget, payment provisions, reporting requirements and special terms and conditions;
• Conduct compliance review of grants, subcontracts and procurements under the assigned project.
• Ensure application review process following Pact’s grant regulations per the organizational subaward manual
• Coordinate SRRA assessment, cost and price analysis and facilitate the communication of the needed information to obtain any required approval;
• Conduct negotiations and agreements with the subawardees, consulting and advice on program and financial reporting, preparing memorandum of negotiations;
• Supervise scheduling reporting requirements and payments for new grants;
• Check analysis of the grants’ budgets and expenditure reports;
• Arrange review of narrative and financial reports;
• Perform all work safely and maintain a safe working environment;
• All other duties as assigned

Requirements:

• Bachelor’s degree and 7+ years relevant experience or equivalent combination of education and experience, including 3 years of management experience.
• University Degree or equivalent in Economics, International Relations, Management, Social Sciences, Social Development, Law or other relevant areas preferred
• At least 3 years working experience with international technical assistance programs, non-governmental sector, USAID experience supporting the subaward operations of the project is desirable;
• Highly effective administration skills including computing, word processing and internet use;
• Excellent communication skills (both written and oral) in both English and Ukrainian
• Excellent writing skills in English and Ukrainian.

Preferred qualifications:

• Experience overseeing and coordinating with international field offices preferred.
• Extensive background in the areas of NGOs grant management;
• Proven understanding of awards management cycle;
• Experience working within complex networks and addressing issues of internal management, dispute resolution, and fair and transparent decision-making;
• Excellent organizational skills and ability to manage a complex workload and deadlines;
• Demonstrated ability to deal – independently and as a team member – with a wide range of people, situations and languages;
• Excellent inter-personal skills and ability to work collaboratively on a wide range of issues;
• Ability to patiently and diplomatically forge consensus between diverse stakeholders on grant making issues;
• Pro-active, fast-thinker, and able to work with minimal supervision.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

To Apply

Please send your CV and motivation letter to [email protected] with “ComAxn – Grants Manager” in the subject line. Please include at least three contacts of your former supervisors who can provide reference for you. The position is open until filled. Only short-listed candidates will be invited for an interview.