Human Resource and Finance Assistant / Асистент/ка з фінансів та кадрів

Estonian Refugee Council (ERC) is a value-driven non-governmental EU-certified humanitarian organization. ERC was established 21 years ago and currently provides humanitarian assistance to displaced people and other vulnerable people in 5 crisis-affected countries (Ukraine, Georgia, Jordan, Lebanon, and Kenya) and different support services to beneficiaries of international protection in Estonia. Estonian Refugee Council works and provide help in Ukraine since 2014 year and now covered 9 regions with ongoing humanitarian projects and monitoring visits.

Our mission is to stand for the rights and well-being of refugees and other vulnerable groups in Estonia and abroad.

We are looking for Human Resource and Finance Assistant to join our international team!

The ERC’s Human Resource and Finance Assistant, based in Kyiv, Ukraine, is responsible for supporting the operations of the HR and Finance functions by helping supervisors collect and update employee records and miscellaneous information. Another responsibility you will take in this role is carrying out all accounting related tasks in Ukraine.

Responsibilities & Key Tasks

• Assist in compiling and storing relevant personnel, financial, and administrative data while ensuring integrity, accuracy, and completeness
• Support invoice processing and benefits administration by keeping employee records, managing invoices and enrollment forms, and handling changes and terminations
• Help HR Officer organize meetings, prepare keynotes, and draft reimbursement forms and other relevant financial and administrative documents
• Assist Finance Office in preparing payments in online banking and processing bank statements in the accounting system.
• Assist Finance Office in carrying out salary calculations and prepare payments.
• Managing the vacation and business trip of staff (prepare Orders and calculate the payments, reimbursement of tickets and hotel cost for staff)
• Assist in implementing of HR and financial policies, procedures, standards and guidelines for in-country operations in line with HQ standards.
• Update internal documentation and notify staff when internal, local or general accounting and HR rules are changing.
• Follow up and update national staff vacation sheet, contract list and similar docs.

Qualifications

• Minimum of Bachelor’s Degree in Management, Accounting, Financial management or related field.
• Minimum 3 years professional work experience with accounting and hr procedures and standards.
• Previous experience in non-profit agency/grant-funded environment.
• Proficiency in spoken and written English is an assent, and Ukrainian or Russian.
• Solid organizational skills: detail-oriented, ability to multi-task, set priorities, meet deadlines and plan own work.
• Solid computer skills, including high proficiency in MS Excel and finance related software.

What do we offer offer:

• competitive salary
• medical insurance
• 28 vacation days
• international environment
• Location: Kyiv
• work from home a few days per month
• official employment
• salary transferred twice per month

How to apply

Send your CV, salary expectations and Cover letter in English with a title «Human Resource and Finance Assistant» to [email protected]

Learn more about Estonian Refugee Council here: https://www.pagulasabi.ee/en/news