Human Resources Assistant, Kуiv

Chemonics International Inc. is looking for a qualified professional to fill the position of Human Resources Assistant, Kyiv.

BACKGROUND: The five-year USAID Democratic Governance East Activity (DG East) aims to strengthen the connection and trust between citizens and their government in eastern Ukraine by promoting an inclusive civic identity, common civic value and a unified Ukraine by addressing the divisive impacts of Russia’s aggression, and the consequences of the ongoing war through increased citizen participation, improved service delivery and more responsive governance. DG East’s methodology is to (1) develop greater acceptance of a shared civic culture based on common values and understandings, and (2) increase participation to improve Ukraine’s governance and reform processes and help to resolve community problems. This position is assigned to support the entire DG East portfolio and will be based in Kyiv when security situation allows.

JOB SUMMARY: The Human Resources Assistant is responsible for providing an overall support to the human resources management operations of the project. The Assistant is tasked with management of the documentation related to recruitment, hiring, timesheets, and other administrative duties as assigned. Under the direction and supervision of the Human Resources Manager, the Assistant ensures that all processes are transparent and follow Chemonics policies and processes. 

REPORTING: This position reports to the Human Resources Manager. 

PRINCIPLE DUTIES & RESPONSIBILITIES: 

• Coordinates cooperation with Kyiv and other regional offices on all human resource matters;
• Assist HR Manager in hiring and onboarding staff in particular:
• Post job advertisements, check CVs received and shortlist applications;
• Set up interviews with candidates;
• Collect employee references and biodata verification documents from potential short- and long-term labor designated to the Kyiv regional office and prepare biodata verification packages for staff channeled through the Kyiv office for HR Manager review;
• Prepare drafts of short and long-term labor agreements, acts of acceptance and addendums
• Cooperate with GDIP on documents needed for hiring according to the labor law;
• Manage human resource and recruitment files and trackers (hard and soft copies) to ensure each employee’s file contains requisite information in accordance to Chemonics check list and in line with USAID requirements;
• Ensure that all personnel files are scanned and appropriately saved in the personnel files on the project’s shared drives;
• Assist in the orientation of new employees according to the orientation checklist;
• Provide support in the performance Management process – collection information during the performance annual cycle;
• Assist staff in addressing any personnel questions or issues in collaboration with the DG East HR Manager;
• Prepare and collect documents for HR related payments including but not limited by: advertisements, and GDIP payments
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None. 

DUTY STATION: This position is based in Kyiv. 

TRAVEL REQUIREMENTS: Ability to travel throughout Ukraine is required. 

QUALIFICATIONS: 

• University degree in business administration, finance, or related field required;
• At least two (2) years of relevant HR and/or office administration, bookkeeping, financial management, and/or accounting experience, with preference for USAID-funded administrative experience;
• Knowledge of human resource management for USAID projects preferred;
• Understanding of Ukrainian labor laws, personnel benefits and taxes preferred;
• Ability to work independently, to prioritize multiple assignments in an extremely fast- paced environment, to meet deadlines, and to exercise good judgment that reflects positively on the DG-East program;
• Ability to work with confidential information;
• Fluent Ukrainian required and fluent English strongly preferred.

APPLICATION INSTRUCTIONS:

Interested and qualified candidates should send their CV to [email protected] with HR Assistant listed in the subject line by November 13, 2022. Candidates must ensure that CV does *not* include a photograph, date of birth and/or marital status information.

No telephone inquiries, please. Candidates will be considered on a rolling basis, and only finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.