Information Management Assistant/Асистент(-ка) з інформаційного менеджменту

Всесвітня продовольча програма (ВПП ООН) – це гуманітарна організація ООН, яка надає продовольчу допомогу у вигляді грошової допомоги, сертифікатів або продуктів харчування громадам, що постраждали від війни. У своїй діяльності ВПП керується гуманітарними принципами нейтралітету, неупередженості, гуманності та незалежності. Спираючись на відданість та професіоналізм наших 24 000 співробітників по всьому світу, Всесвітня продовольча програма (ВПП) працює в понад 123 країнах і територіях, щоб доставляти життєво необхідну їжу людям, які залишилися переміщеними внаслідок конфлікту та знедоленими внаслідок катастроф. Крім того, ВПП допомагає окремим особам і громадам знайти кардинальні рішення для багатьох проблем, з якими вони стикаються, будуючи краще майбутнє. 

• Vacancy Announcement n°: 833093
• Job Title: Information Management Assistant
• Type of Contract: Service Contract
• Unit / Division: Supply Chain Unit / WFP Ukraine
• Duty Station: Kyiv, Ukraine
• Duration: 12 months (renewable)
• Closing date: 11 June 2024, midnight (Central European Time)

About WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. 

At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.   

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter. 

Why work with us?

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world dependent on its huge grain supplies. It is inflicting untold suffering on civilians, displace families, and disrupt supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 5.1 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south do not have reliable access to nutritious food. 

WFP uses a flexible mix of food and cash assistance to support communities affected by the war wherever they are. This includes working with local partners to distribute food rations in areas near the frontline and providing cash transfers wherever people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 2.4 billion meals to families displaced and affected by the war, partnering directly with local responders. 

➡️ WFP is a 2020 Nobel Peace Prize Laureate.  

➡️ WFP offers a highly inclusive, diverse and multicultural working environment.  

➡️ WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.  

➡️ A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. 

➡️ WFP offers a competitive benefits package including salary, leave plus a medical insurance. 

What will you do in this position?

You will support all Supply Chain Information Management activities and contribute to disseminating and presenting accurate and timely data. The Logistics Assistant will document the status of supply chains and constraints experienced across the operation, ensuring consistency in information related to the supply chain, complementing analysis and information at a country office level, and liaising closely with other Supply Chain counterparts to request information and data for Operations Information Management (OIM) products. 

How can you make a difference?

• Regularly document the status of the supply chain, including constraints across food retailers, processors, transporters, and producers, using established tools and software to collect and manage data. 
• Develop visual representations of the logistics capacities and supply routes, the food pipeline, convoys, and handover to cooperating partners, using appropriate software to create graphs, charts, and maps. 
• Collaborate with counterparts within the Supply Chain units, particularly within the Prisma team and the Logistics Cluster Information Management team, to ensure consistency in information related to the supply chain, and complement analysis and information at a country office-level. 
• Liaise closely with the Country Office Operations Information Management team, ensuring that supply chain inputs are provided for internal and external situation reports in a timely and accurate manner. 
• Maintain close coordination with Supply Chain counterparts in the units, requesting information and data for the Operations Information Management products. 
• Support the preparation of supply chain data for the Annual Corporate Report (ACR) for the Annual Reporting Exercise in collaboration with the country office Operations Information Management team. 
• Collect, analyse, and communicate critical information pertaining to the supply chain operational environment, facilitating access to timely and accurate information used at the country level, such as providing quantitative updates on the food distributed to date and the food pipeline. 
• Perform other related duties requested by your supervisor

To join us in saving lives, changing lives, you will need to have…

Education:  Completion of secondary school education. A First University degree in Communications, Graphic Design, International Affairs, Logistics and Supply chain or another field relevant to international development assistance will be considered as an advantage. Experience in graphic design is preferable.

Experience: Five or more years of general work experience, including experience in Information Management. Experience in Logistics or Supply Chain will be an asset.

Post-secondary education can compensate for some years of experience. For example, you will be considered as eligible if you have: 

• Two (2) years of work experience in combination with a Master’s Degree; 

• Three (3) years of work experience in combination with a Bachelor’s Degree. 

Knowledge & Skills: 

• Good knowledge and experience in using computer software applications (MS Word, Excel and Access).
• High sense of initiative and judgment with an ability to work quickly and accurately under minimum supervision and time constraints/pressure.
• Ability to review a variety of complex data, adjust discrepancies and resolve operational problems with substantial independence.
• Ability to obtain/give information of non-routine in nature involving interpretation of facts requiring clarity of expression.
• Detail oriented with an ability to handle large volume of recurrent confidential work in a systematic manner.
• Ability to work in a team environment and coordinate assignments to achieve common goals

Language: Fluency (level C) in both in English and Ukrainian languages.

Before you apply…

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.  

We aim to achieve parity and inclusion in our teams in Ukraine.  

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [email protected]. 

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service. 

How do you apply…

To be considered, you are invited to apply via WFP’s recruitment portal: https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=833093&company=C0000168410P . CV and cover letter must be submitted in English language. 

Only those who are short-listed candidates will be contacted for the next steps of our recruitment process.  

We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.