Керівник/-ця з підтримки програм (National Programme Support Officer NO-A) – Міжнародна організація з міграції (МОМ), Представництво в Україні
ЗАВЕРШЕНО
Open to Internal and External Candidates
Position Title: National Programme Support Officer
Duty Station: Kyiv
Classification: National Officer, NO-A
Type of Appointment: Fixed-term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 26 September 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Emergency and Stabilization Coordinator and the direct management of the Programme Coordinator (Partnerships and Programme Development), in co-ordination with the Senior Programme Coordinator for Operations (SPCO), the successful candidate will support the 3R Unit’s project development, budgetary and operational coordination with the IOM Ukraine administrative, finance and procurement and logistic units.
Core Functions / Responsibilities:
- Participate in the creation of all project budgets for all 3R projects, in close collaboration with Partnerships and Programme Development Coordinator, the Emergency Coordinator and the Senior Programme Coordinator for Operations, in compliance with IOM and donor guidelines.
- Support senior management in collecting and understanding all budgetary needs from technical leads according to their sector of work, and in the inclusion of the requirements and specifications of those sectors in all budgets.
- Develop administrative tracking tools to support senior management to monitor financial, admin and procurement/logistical processes and conduct regular review to identify bottlenecks and work closely with relevant support units to develop solutions and support technical leads in implementation.
- Review projects consumption, prepare projects consumption reports and analysis as required and ensure that budgetary issues are flagged in a timely manner to the relevant program managers.
- Support all technical leads as needed in coordinating with support units on all financial, administrative, procurement and logistical requirements and understanding any contractual obligations.
- Participate in internal kick-off and project review meetings including Mission-level RMU, P&L, HR, MEL and relevant technical leads, with follow-up for all actions.
- Support Implementing Partner (IPs) management including contracting, reporting schedules and adherence and supporting technical leads to monitor the contractual obligations for IPs.
- Draft contracts and all relational documentation with relevant programme staff and implementing partners and coordinate the review processes. Work closely with procurement officers to identify the most appropriate contractual formats for programme efficiency.
- Coordinate efficient, timely and quality support to procurement and logistical needs of 3R programme areas to facilitate the implementation of activities.
- Supervise Clerks/Finance Assistants within the 3R PSU and ensure work is developed to high standard and submitted in timely manner, including providing any specialized administrative and financial support to the Unit Management.
- Perform such other duties that may be assigned.
Required Qualifications and Experience
Education
- Bachelor’s Degree in public administration, political science, development studies, international relations, or social sciences from an accredited academic institution with at least five years of responsible work experience; or
or
- High school degree with at least seven years of responsible work experience
Experience
- Experience in the humanitarian sector.
- Experience in the procurement and distributions of emergency assistance.
- Understanding of procurement, financial and administrative rules and regulations.
- Experience in the development and implementation of tools and other operational
- Experience with liaising with implementing partners for contractual and compliance matters.
- Experience working with authorities, civil society and vulnerable populations.
- Experience working with Ukrainian government and civil society.
- Understanding of the socio-political dynamics and of ongoing humanitarian; and development activities in Ukraine is an added advantage.
- Experience in working with vulnerable populations.
- Proficiency in computer skills, especially MS Office applications (Excel, Outlook, Word etc.).
- Knowledge of development programme planning and implementation.
- Knowledge of UN and bilateral donor programming.
- Knowledge of IOM administrative rules and regulations would be an asset.
- Knowledge of the socio-political and geographical context of Eastern Ukraine.
- Knowledge of IP contracting and procurement processes.
- Knowledge implementation of activities at a field level and field level logistics, including planning of convoys and local distribution.
- Knowledge of techniques to conduct needs assessments and post-distribution monitoring.
- Knowledge of project financial and administrative management.
Languages
Fluency in English and Ukrainian is required (oral and written).
The incumbent is expected to demonstrate the following values and competencies:
Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators
- Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.
A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications on IOM Personal History Form to [email protected] by 26 September 2022 the latest, referring to this advertisement in the subject line of your message.
Only shortlisted candidates will be contacted.
Posting period:
From 09.09.2022 to 26.09.2022
