Консультант/ка з розроблення навчального онлайн-курсу

Through this assignment, UNDP seeks the services of a qualified Consultant to design an online learning course on Osvita.Diia.gov.ua portal for municipality workers, planning to organise youth-focused internships at their workplace (e.g., ”What is youth skill-building programme and why your organisation needs it?”; the exact name of the course may be altered) for the Osvita.diia.gov.ua portal. The aim of this online course is to equip municipality workers with relevant knowledge and skills on how to better include youth in the working processes of the municipality and/or local self-government body. The assignment is to be carried out in close coordination and cooperation with the Civil Society and Youth Support team and relevant representatives of the Ministry of Youth and Sports of Ukraine and National Agency of Ukraine on Civil Service. The online course must fully comply with the requirements and standards of the Osvita.diia.gov.ua portal as well as Higher School of Public Administration – state institution, responsible for ensuring professional development and advanced training of public servants and governmental employees.

3. SCOPE OF WORK AND EXPECTED OUTPUTS

The Consultant will be responsible for creating of an online course suitable for governmental employees, HR managers, municipality workers planning to organize internships for young people.

The Consultant is requested to:

1. Provide UNDP, MYS, NACS and the Osvita.diia.gov.ua (Osvita.Diia) portal team with the two (2) options of format, content of the course,
2. Support the team of the Osvita.Diia to run the video and audio capture and editing, using equipment that matches the minimum requirements set forth below;
3. Ensure that text scripts provided by UNDP are adopted to fit the standards of the Osvita.Diia, after approval, start shooting the course;
4. Develop four (4) episodes of the series with relevant topics below. Correction or minor replacement of up to 20% of the content/title of content topics is allowed. In addition to the 4 episodes of the video course, the Consultant is obliged to make a promotional video up to 1 minute long with 2-4 speeches from the course speakers in the format “Why you should watch this course” and inserts between these phrases with fragments of the video depicting the filming process (backstage);
5. Develop a course description and tests in the format of closed questions with multiple-choice answers, where 1 or 2 answers out of 4 available options are correct. There should be at least 2 questions for each episode, and for the last episode – the final test – at least 10 questions that will not repeat the previous ones;
6. Ensure that UNDP photographer is invited during the shooting of the episodes to make a photo shoot on the stage, from which the Osvita.Diia team will receive portrait photos of all involved experts (depending on the number of speakers) and backstage reportage photos;
7. Ensure that all video materials are provided to the UNDP and Osvita.Diia teams, and the ability to make edits to videos at least twice;
8. Take care of the presence of a digital component in the series: screenshots, applications (without logo), screen capture, and visualization of examples;
9. Provide 300,000 ad impressions with an online advertising promo (video or pictures developed by the Osvita.Diia team);
10. Provide the Osvita.Diia team with audio scripts and subtitles in .srt-file format for additional subtitling of the video in Ukrainian and for hosting the course as a podcast;
11. Assist the Osvita.Diia with the integration of the resulting video, text, subtitles, and interactive materials at the Osvita.diia.gov.ua portal and make minor edits and corrections to the course based on UNDP, NACS and MYS feedback if any.

While the ultimate configuration of the course is to be discussed and agreed upon by UNDP, NACS and MYS, the approximate content and thematic blocks could be summarized as noted below. The course is created and administered in Ukrainian.

As expected, the course will consist of 4 videos, approximately 8-12 minutes in length each. A short promotional video should not exceed 1 min in length. Participants upon completion are granted with certificate of standard form, equal to 1 ECTS credit.

The list/topics of the course modules (the exact name of the module topics may be altered):

1 – What is an internship in public sector and why is it necessary?

2 – What challenges do internship organizers face?

3 – What are young people’s expectations from internship programs?

4 – Examples of successful cases (in interview format).

The initial texts for the lectures and suggested test questions will be provided by UNDP. The Consultant will be responsible for adapting the texts to the requirements of the Osvita.diia.gov.ua platform.

Minimum requirements for equipment that would be used in course production

To fit the required format for courses at the Osvita.gov.ua portal, equipment to be used for production that is either owned or rented by the incumbent, should have the following (or equal in capability) specifications:

• Video cameras – Blackmagic Pocket Cinema Camera 4K or Sony Alpha a7 III or similar capability equipment;
• Optics – Sigma 18-35 f1.7, or Sony 16-35 f 2.8, or Zeiss Batis 25 mm f 2 E mount, or Zeiss Batis 40 mm f 2 E mount, or Canon EF 24-70mm f/2 8L 82 mm, or Canon EF 70-200mm f/2 8 IS 77 mm or similar capability equipment;
• Teleprompter – AutocueQTV Starter Series 17, or AutocueQTV Starter Series 12 mm or similar capability equipment;
• Studio lights – at least 8 light points.

Availability of the listed equipment or equivalence of specifications for the owned or rented equipment shall be confirmed by listing detailed specifications for each of the items in a table attached to the candidate’s proposal.

The Contractor shall perform the following tasks:

4. MANAGEMENT ARRANGEMENTS

The Consultant will be primarily responsible for achieving the objectives of the assignment. The Consultant will report to the Civil Society Project Coordinator and will work closely with representatives of Civil Society and Youth Support Project team.

The Consultant will be responsible for all personal administrative expenses associated with the assignment, which include renting of the equipment and studio, printing costs, stationery, telephone, and electronic communication. In case any public events are planned jointly by the Consultant and UNDP as part of the present assignment, the Consultant will not be responsible for logistics of events. UNDP will cover the conference costs (including possible printing, food, accommodation, etc.) on its own.

5. MONITORING REQUIREMENTS / TERMS OF PAYMENT

The Consultant shall provide the necessary information and reports according to a preliminary determined schedule or as soon as possible (within a reasonable period of time). The Consultant will duly inform UNDP of any problems, issues or delays arising in the course of implementation of the assignment and take necessary steps to address them.

UNDP will be the final authority to control the quality and evaluate the work. The satisfactory completion of each of the deliverables shall be subject to the endorsement of the Civil Society Project Coordinator. Each deliverable will be delivered in a draft for comments and feedback before finalisation. No reports or documents should be published or distributed to third parties without the approval of UNDP.

All reports and results are to be submitted to the UNDP in electronic form (*.docx, *.xlsx, *.pptx, and *.pdf or other formats accepted by UNDP). The language of the materials and reports is Ukrainian.

UNDP will provide payment upon provision of each deliverable, duly certified by UNDP in accordance with the schedule below:

Deliverable 1. 20%

Deliverable 2. 30%

Deliverable 3. 50%

Total:               100%

6. CORPORATE COMPETENCIES

• Demonstrates integrity by modelling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favouritism;
• Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.

7. REQUIRED EXPERIENCE AND QUALIFICATIONS

• At least Bachelor’s degree in Filming, Photography, Computer Science or related field;
• At least 2 years of professional experience in the field of video production (including production of multimedia content);
• At least 3 relevant examples/samples/brief overview of projects completed for government bodies or international technical assistance projects in the sphere of producing multimedia content (to be included in the respective CV section with the links or provided as separate documents);
• At least 3 relevant examples of similar projects produced as proven by links to developed online video and/or interactive courses or an online portfolio;
• Production of materials that are currently a part of the Osvita.gov.ua portal will be considered as an asset (to be included in the respective CV section with the links or provided as separate documents);
• Minimum required: fluency in writing, editing and oral communication skills in Ukrainian. Working knowledge of English will be an advantage (Information should be clearly reflected in an applicant’s CV confirmed by the certificates or examples/samples/brief overview of the documents produced by the applicant as provided for the professional experience requirement).

8. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSAL

9. FINANCIAL PROPOSAL

Lump sum contract

The financial proposal shall specify a total lump sum amount and the cost breakdown per deliverables with an indication of number of the working days and the rate per day.

Payments are based upon output/deliverable, i.e. upon delivery of the services specified in the ToR.

1. EVALUATION CRITERIA

Educational background – 8 pts max

• At least Bachelor’s degree in Filming, Photography, Computer Science or related field
  • 8 pts – Master (or equivalent) of higher degree in Filming, Photography, Computer Science or related field;
  • 6 pts – Bachelor degree in Filming, Photography, Computer Science or related field;

Professional experience – 57 max:

• At least 2 years of professional experience in the field of video production (including production of multimedia content)
  • 17 pts – 6 years and more;
  • 14 pts – 3-5 years;
  • 12 pts – 2 years;

• At least 3 relevant examples/samples/brief overview of projects completed for government bodies or international technical assistance projects in the sphere of producing multimedia content (to be included in the respective CV section with the links or provided as separate documents)
  • 17 pts – 6 and more projects completed;
  • 15 pts – 4-5 projects completed;
  • 13 pts – 3 projects completed.

• At least 3 relevant examples of similar projects produced as proven by links to developed online video and/or interactive courses or an online portfolio
  • 20 pts – 7 and more relevant projects;
  • 17 pts – 4-6 relevant projects;
  • 15 pts – 3 relevant projects;

• Production of materials that are currently part of the Osvita.gov.ua portal will be considered as an asset (to be included in the respective CV section with the link or provided as separate documents)
  • 3 pts – demonstrated experience of material production for the Osvita.gov.ua portal;
  • 0 pts – no experience of such production.

Language Skills – 5 pts max

Minimum required: fluency in writing, editing and oral communication skills in Ukrainian. Working knowledge of English will be an advantage (Information should be clearly reflected in an applicant’s CV confirmed by the certificates or examples/samples/brief overview of the documents produced by the applicant as provided for the professional experience requirement)

• 5 pts – fluency in writing, editing and oral communication skills in Ukrainian and working knowledge of English;
• 3 pts – fluency in writing, editing and oral communication skills in Ukrainian.

Maximum available technical score – 70 points

1. EVALUATION METHOD:

Cumulative analysis

Contract award shall be made to the incumbent whose offer has been evaluated and determined as:

1. a) responsive/compliant/acceptable, and
2. b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight: 70%

* Financial Criteria weight: 30%

Only candidates obtaining a minimum 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will be equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:

30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].

The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer and the offeror will be awarded a contract