Logistics and Procurement Assistant / Асистент/ка із логістики і закупівель

Position Summary

Momentum Wheels for Humanity (MWH) seeks a Logistics and Procurement Assistant for the five-year USAID Rehabilitation for Ukraine (Rehab4U) Activity. The Logistics and Procurement Assistant will support the implementation of the project by aiding in procurement and logistics tasks within the country’s scope to meet organizational and project needs. Planned activities include support procurement of necessary items, contract management, cooperation with vendors, support with delivery, and in-country travel organization.

Place of work – Kyiv 

About Momentum Wheels for Humanity

Since 1996, Momentum Wheels for Humanity has increased access to mobility and improved the quality of life for children, teens, and adults with physical disabilities in more than 50 low- and middle-income countries. We build and strengthen rehabilitation services within health systems through training and capacity building, policy and standards development, and supply and distribution of wheelchairs and other life-changing equipment. For more information, visit https://momentum4humanity.org/.

Expected Duties and Responsibilities 

The Logistics and Procurement Assistant will have the following responsibilities:

• Provide logistical support for all in-country training, workshops, and events, including stakeholders’ coordination, organization and participation in the relevant meetings, preparation documentation needed, venue identification, and coordination with any vendors required to provide event support 
• Source and procure needed office and project supplies in line with USAID rules and regulations and MWH policies and procedures
• Properly maintain and file all purchase requisitions, quotations, purchase orders, and other relevant logistics documents associated with MWH activities
• Manage office rent, utility, and other vendor contracts under the direction of the Operations Manager
• Ensure that the country office has adequate stock of all required office supplies, place orders in line with the approved budget 
• Provide support to the country office to identify and respond to project and logistics needs, including facility and information communication and technology needs 
• Support travel arrangements for in-country and international travel of staff and consultants, including airfare, ground transportation, and accommodations as needed
• Elaborate electronic and paper filing systems ensuring all relevant project documentation is available
• Other project and logistics-related tasks as needed  

Minimum Qualifications

• Bachelor’s degree in a relevant field, including office administration, logistics management, or related field
• At least two years of relevant work experience, preferably within the Ukrainian health or logistics, procurement, and warehouse management sector
• At least two years of working experience in logistics, supply chain management
• Professional experience working with an international humanitarian and/or development organization
• Familiarity with USAID and/or other donor regulations for procurement, stocking, and donation of goods and supplies 
• Familiarity with Ukrainian regulations and requirements related to the donation, stocking of goods and supplies
• Detail-oriented with good organization and prioritization skills
• Demonstrate analytical and administrative skills, as well as resourcefulness and initiative 
• Excellent computer skills with proficiency in Microsoft Office and Outlook, and knowledge management platforms such as DropBox or Box 
• Written and spoken fluency in Ukrainian
• Excellent written and spoken fluency in English 

Preferred Qualifications

• Procurement and logistics experience in the rehabilitation and assistive technology sector 
• Experience managing procurement and logistics in emergency settings, including staff supervision 
• Experience with warehouse management and international cross-border procurement in Ukraine

How to Apply

Please submit a cover letter and resume in English to [email protected], rolling until filled. Please include “Application for Logistics and Procurement Assistant: YOUR NAME” in the subject line. Applications will be considered on a rolling basis. Due to the volume of replies, please do not contact the office directly.

Momentum Wheels for Humanity is an equal-opportunity employer. We value a diverse workforce and an inclusive culture. Momentum Wheels for Humanity encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, or veteran status. Persons with a disability who are equally qualified for the position will receive first review priority.