Logistics Manager/ Менеджер/ка з логістики в Global Communities

Job Title:         Logistics Manager
Reports To:     Director of Operations
Location:         Kyiv, Ukraine
Level:              Management, Full-Time 

Open to Ukrainian nationals currently residing in Ukraine.

BACKROUND

Global Communities is implementing the 18-month, Community-Led Emergency Action and Response (CLEAR) program with support from the United States Agency for International Development’s Bureau for Humanitarian Assistance (USAID/BHA) to respond to humanitarian needs in Ukraine. The program is designed with the goal of saving lives, reducing suffering, and addressing needs while supporting communities to lead their own response.

• Purpose 1: Provide gender-sensitive protection services while strengthening capacities of local protection actors to increase safety and well-being of 20,000 displaced and war-affected people.

• Purpose 2: Provide safe, habitable, and gender-sensitive shelter and settlements (S&S) solutions to 12,900 displaced and war-affected people, including improving access to suitable water, sanitation, and hygiene (WASH) facilities, while strengthening the capacities of local actors.

CLEAR’s localized approach prioritizes capacity building of local civil society organizations (CSOs) to be effective responders, in line with USAID and BHA’s localization agenda. As the humanitarian repercussions of the conflict are expected to be protracted, building local capacity is critical early in the response to enable affected populations to address their own lifesaving needs. CLEAR has integrated reflection and learning to capture lessons from this approach that will be shared with USAID/BHA and the broader humanitarian community.

CLEAR will focus on 20 communities Chernivtsi and Chernihiv Oblasts, to be selected jointly with our local partners and based on a rapid needs assessment conducted during co-creation. However, the emphasis will be on communities outside of major city centers that are underserved by the international response. This marries a needs-based response with our unique ready access to more remote communities and existing relationships there for an efficient response. Activities are in line with priorities of the Ukraine Humanitarian Appeal and the Ukrainian government, and all assistance will be aligned with relevant Cluster guidance and Sphere and other standards.

BACKROUND

The Logistics Manager will be assigned a geographic region of responsibility and will support the Director of Operations in overseeing daily operations, logistics, procurement, transport, warehousing and other needs of the project, which may change dramatically over time in response to the ongoing humanitarian crisis. The Logistics Manager will supervise various Operations Officers and Operations Assistants based in the targeted regions. The Logistics Manager is ultimately responsible for strong collaboration with the technical, program, grants, finance, administration, and other teams to ensure that the CLEAR project goals and objectives are met. This position is based in Kyiv, with frequently travel to the regions as required.

Essential Responsibilities – Logistics

• Implement Global Communities logistics systems and procedures in Ukraine
• Implement logistics policies and logistics plans and adapt them as necessary over time.
• Ensure adherence to Global Communities’ and donor requirements and protocols.
• Provide anti-corruption oversight, transparency and cost efficiency including but not limited to vehicle management and asset management
• Work with OD to develop and monitor the logistics plan for GC to ensure the efficiency, transparency, and accountability.
• Demonstrate a service-oriented approach to assisting the program team in understanding requirements and completing tasks

Essential Responsibilities – Operations

• Oversee all processes to store and distribute stock, supplies and services for the timely delivery of project objectives in assigned region.
• Responsible for setting up all Warehouse tracking systems and warehouses operation
• Ensure Implementing GC warehousing policies in all relevant offices.
• Ensure the GC standard inventory tracking tools are in place and accurately maintained in each location
• Coordinate distribution activities with the central GC team and program coordinators.
• Coordinate with supply chain field staff to ensure that there is sufficient spaces in warehouses before sending program supplies to the field sites.
• Inventory control, including buffer stock, contributions in kind stock (CIK) and other commodities
• Responsible for setting up a fleet management system and is being implemented.
• Oversee all vehicle transport and fuel management to ensure that vehicles are insured, managed correctly, and maintained appropriately and that damages are reported; Ensure that vehicle equipment (tools, communications, etc.) are complete and serviceable; and that usage of fuel is correctly managed, logged and recorded in assigned region.
• Drive logistics capacity assessment including needs for trucks rental, vehicle rental, fuel provision and or any master purchase agreement (MPAs) required for moving goods
• Lead transport organization & prioritization of requests.
• Develop and monitor fleet movement plans, vehicle repairs, drivers assignment, vehicle safety, and fuel consumption.
• Develop vehicle management cost analysis and review, and usage of vehicle monthly reports to inform strategic decision-making process.
• Provide training and mentoring to local staff and partner organizations on operations and logistics.
• Ensure all weekly and monthly reporting is accurate and delivered on time
• Coordinate with Senior Procurement Manager to manage related procurement process when needed.
• All other duties as assigned.

Working Relationships

This position will report to the Director of Operations and directly/indirectly supervise 4 to 6 operations staff

Education and Training

Bachelor’s degree in a relevant field, or a combination of experience and education in a related field.

Experience

• Knowledge of standard procurement, logistics, transport and warehousing practices and principles.
• At least 5 years international development experience, at least 4 of which are specifically focused on operations, procurement, logistics, and/or fleet management.
• A minimum of 3 years supervisory experience in operations, procurement, and/or logistics.
• A minimum of 3 years’ experience working in emergency, conflict, post-conflict, or post-disaster settings.
• Prior experience working on USAID/BHA-funded programs required.
• Experience working with local national staff and building local capacity, as well as remote management.

Interested candidates are asked to send CVs and Cover letters to [email protected] as soon as possible, indicating position title in the subject line. Interviews will be conducted on a rolling basis. Position is open until filled.

Global Communities is committed to ensuring a safe and respectful environment for all staff, representatives, partners, participants, and anyone with whom Global Communities interacts worldwide, especially children and adults at risk. All Global Communities staff and representatives are explicitly prohibited from engaging in any activity that may result in any kind of breach of our safeguarding policies. In addition, it is Global Communities’ policy that it is the responsibility of anyone engaged with Global Communities to proactively build a safe and supportive environment in our work. All our staff and representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.