17.02.2025

Менеджер/ка із закупівель

Актуально до: 24.02.25

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Додано:
Viktoriia Buriak

UCORD-eng-2058x1080 — Менеджер/ка із закупівель

Ukraine’s Cohesion and Regional Development Project, UCORD is looking for a Procurement Manager .

Expected start date: 03.03.2025
Duration: 03.03.2025 – 30.11.2026
Days: full time

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Background

Swiss-Ukrainian project «Ukraine’s Cohesion & Regional Development», UCORD, is implemented via the Swiss Agency for Development and Cooperation by NIRAS Sweden AB.

UCORD aims for citizens, businesses, and public authorities to contribute and equally benefit from recovery actions and coherent regional development that fosters improved quality of life, resilience, peace, and social cohesion in Ukraine. The project currently supports six pilot oblasts of Ukraine: Khmelnytska, Sumska, Ternopilska, Vinnytska, Odesa and Volyn oblasts as the starting points, targeting capacity development and awareness-raising initiatives spread throughout the country. UCORD consists of three components:

Component 1 embeds regional policy development in Ukraine by supporting and strengthening Regional Development Agencies (RDAs) in pilot oblasts.

Component 2 seeks to improve public service delivery in the WASAW (water supply, sanitation, and waste management) sector, focusing on the environment.

Component 3 aims to construct social cohesion through culture, dialogue, and creative industries.

In this context, UCORD is looking to engage a Procurement Manager who is expected to perform the following tasks.

Scope of Work

Under the supervision of Project Leader and Finance and Administrative Advisor in cooperation with UCORD Component Leads, support in preparation and development of agreements/contracts for the procurement of services/equipment/goods necessary for UCORD’s activities
Carrying out monthly Inventory of concluded contracts/agreements
Tracking the validity of agreements/contracts and timely informing relevant personnel of the expiration of contracts ensuring the extension and suspension of contracts, if necessary
Tracking the total cost and/or number of days stipulated in the contracts to ensure that these limits are not exceeded
Formation and maintenance of a register of concluded agreements/contracts for the procurement of services/equipment/goods, and regular updating thereof
Assisting program staff in preparing procurement plans for the portfolio and projects and monitoring their implementation
Preparation of the payment plan
Conducting a search for potential service providers/suppliers, assessing their reliability, quality of products or services and favourable terms of cooperation
Negotiating with current and potential suppliers/service providers (short-term consultants/experts, procurement of services/equipment/goods)
Conducting the tender procedures, including but not limited to the development of the terms of reference/technical specifications in accordance with the regulations, evaluation criteria and scoring; placing announcements on the website or sending targeted invitations to participate in tenders; reviewing and analysing price proposals, tracking the availability of all documents required for participation in the tender from the tenderers, and conducting the evaluation; communicating with tenderers; acting as the secretary of the Tender Evaluation Committee; preparation and documentation of tender procedures; online archiving of tender documents for proper storage and registration; coordination of direct procurement
Preparation of payment approval forms with all necessary details, including budget codes. Internal control over their proper preparation
Conducting market analysis (prices and quality of services/equipment/goods)
Monitoring the performance and compliance with the terms of services, delivery of goods/equipment, as well as the quality of services provided and/or goods/equipment delivered
Maintaining and complying with the document flow to support procurement (preparation of procurement documents, preparation and conclusion of contracts/agreements, initiation of payment, etc.)
Conducting procurement procedures in accordance with the Project Implementation Manual and FDFA procurement procedures
Provision support in revision of Project Implementation Manual
Performing other functions if required

Qualifications and Experience

Bachelor’s degree in a relevant field of study such as accounting, finance, business administration, project management or other related field;
Experience of at least 2 years in the procurement department of a non-profit organization;
Proved experience in contracting and supporting service providers (consultants/experts), suppliers of goods;
Excellent knowledge of the Ukrainian language, English is considered an advantage;
Experience of working with publicinstitutions, international technical assistance projects is considered an advantage.